Theater Manager

RICHLAND COUNTY SCHOOL DISTRICT ONE

COLUMBIA, SOUTH CAROLINA Classification Title : Theater Manager

FLSA : Non-Exempt

240 days

Salary Range : $56,455.00 - $78,630.00 GENERAL STATEMENT OF JOB

Under limited supervision, manages operations of the Richland One Theatre facilities. Oversees theatre and equipment maintenance and assists and provides technical support to users of the theatre.

Supervises technical employees; reviews the work of subordinates for completeness and accuracy. Reports to Director of Facility Services.

SPECIFIC DUTIES AND RESPONSIBILITIES

ESSENTIAL JOB FUNCTIONS

Manages the operations of the district theatre facilities in all middle and high schools, including building maintenance, equipment acquisition and maintenance, budget administration, personnel, training users, advising and providing support with planning, design and operations.

• Supervises assigned technical personnel; supervisory duties include instructing; assigning, reviewing and planning work;
• maintaining standards and safety, coordinating activities; allocating personnel; acting on employee problems; selecting new employees;
• and recommending the transfer, promotion, discipline and discharge of employees as appropriate. Reviews the work of subordinates for completeness and accuracy;

evaluates and makes recommendations; offers advice and assistance as needed.

Provides ongoing training for school-based schedulers and school-based production managers.

Corresponds with theatre users, internal and external to the district, ensuring their understanding of theatre policies and procedures.

Advises and assists users with technical requirements. Designs and executes lighting, sound, and designs and constructs scenery and sets for performances.

Designs and executes technical aspects for district events in collaboration with other departments such as Communications, the Center for Educator Quality, ITS, IT, Facilities, Maintenance, etc.

Acquires equipment and supplies for theatre operations; maintains and repairs equipment as necessary.

Advises and assists district groups on theatrical purchases, including theatre construction specifications.

Ensures adequate maintenance of facility; maintains and improves safety, fire and other standards as necessary.

Maintains accurate and up-to-date records of theatre expenditures, usage, and other administrative data.

Receives, reviews, prepares and / or submits various records and reports including requisitions, purchase orders, insurance forms, asset inventory lists, checks, contracts, maintenance request forms, schedules, programming analyses, personnel evaluations, job applications, construction diagrams, time sheets, technical agreements, financial reports, budget documents, memos, correspondence, etc.

Operates a variety of equipment such as a computer, telephone, copier, fax machine, calculator, sound and lighting system equipment, audio-visual equipment, welding instruments, hand and power tools, carpentry tools, electrician's tools, soldering tools, drafting instruments, and applicable applications and software.

Interacts and communicates with various groups and individuals such as the immediate supervisor, district administrators, subordinates, volunteers, visual and performing arts teachers, principals, school-based schedulers and Production Managers, other district personnel, students, parents, artists, performers, professional peers, community organizations, sales representatives and the general public.

ADDITIONAL JOB FUNCTIONS

Defines district standards of operations and procedures through development and revision of manuals for users.

Maintains cleanliness standards in facility.

Performs various facility repairs, including basic mechanical, electrical, carpentry and electronic repairs, and painting.

Performs routine clerical duties, including but not limited to answering the telephone, correspondence, copying and filing documents, etc.

Operates sound and light boards as needed.

Assembles / disassembles technical equipment for events as needed.

Performs related duties as required.

MINIMUM TRAINING AND EXPERIENCE

Requires Bachelor's degree in theatre management, technical theatre, media arts or other relevant field supplemented by three to five years in technical direction of a theatre, or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities.

MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED

TO PERFORM ESSENTIAL JOB FUNCTIONS

Physical Requirements : Must be physically able to operate a variety of machines and equipment including a computer, telephone, basic office equipment, sound / light / visual equipment, hand and power tools.

Must be able to exert up to twenty pounds of force occasionally and / or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

Physical demands are in excess of those for sedentary work; work involves walking or standing for periods of time, stooping, kneeling, crouching, crawling, pushing, pulling, climbing, balancing, etc.

Must be able to lift and / or carry weights of up to fifty pounds and climb a ladder.

Data Conception : Requires the ability to compare and / or judge the readily observable functional, structural or compositional characteristics (whether similar to or divergent from obvious standards) of data, people or things.

Interpersonal Communications : Requires the ability of speaking and / or signaling people to convey or exchange information.

Includes giving assignments and / or direction to subordinates and colleagues and receiving assignments and / or direction from supervisor.

Language Ability : Requires ability to read a variety of policies and procedures, technical diagrams, technical manuals, equipment specifications, schedules, contracts, etc.

Requires the ability to prepare contracts, financial reports, routine reports, schedules, correspondence, etc. with proper format, punctuation, spelling and grammar, using all parts of speech.

Requires the ability to speak with and before others with poise, voice control and confidence.

Intelligence : Requires the ability to apply principles of logical thinking to define problems, collect data, establish facts and draw valid conclusions;

to interpret an extensive variety of instructions in oral, written, mathematical or schedule form; to deal with several abstract and concrete variables.

Requires the ability to apply influence systems in providing staff leadership; to learn and understand complex principles and techniques;

to make independent judgments in absence of supervision; to acquire knowledge of topics related to primary occupation. Must have the ability to comprehend and interpret received information and to understand and implement specialized machinery functions.

Verbal Aptitude : Requires the ability to record and deliver information, to explain procedures, to follow and give verbal and written instructions;

to counsel and teach employees and colleagues. Must be able to communicate effectively and efficiently with persons of varying educational backgrounds and using complex technical language.

Numerical Aptitude : Requires the ability to add and subtract totals, to multiply and divide, to determine percentages and decimals and to determine time.

Must be able to use practical applications of trigonometry, statistics, geometry.

Form / Spatial Aptitude : Requires the ability to inspect items for proper length, width and shape; identify and create harmonious, creative or contrasting combinations as in art, shape and form;

and visually read various information.

Motor Coordination : Requires the ability to coordinate hands and eyes using office and electronic machinery.

Manual Dexterity : Requires the ability to handle a variety of items, keyboards, office equipment, control knobs, buttons, switches, catches, theatre equipment, hand and power tools, etc.

Must have moderate levels of eye / hand / foot coordination.

Color Discrimination : Requires the ability to differentiate colors and shades of color.

Interpersonal Temperament : Requires the ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under stress when confronted with emergency situations or tight deadlines.

Worker may be subject to danger or risk to a moderate degree.

Physical Communications : Requires the ability to talk and / or hear : (talking : expressing or exchanging ideas by means of spoken words;

hearing : perceiving nature of sounds by ear).

PERFORMANCE INDICATORS

Knowledge of Job : Has thorough knowledge of the methods, procedures and policies of district as they pertain to the performance of duties of the Theatre Services Manager.

Is knowledgeable in the laws, ordinances, standards and regulations pertaining to the specific duties and responsibilities of the position.

Is able to help ensure compliance with all laws and regulations and control the activities of the theatre through effective supervision.

Has considerable knowledge of the functions and interrelationships of Richland District One and other governmental agencies.

Knows how to plan, organize and direct a technical staff. Knows how to apply supervisory and managerial concepts and principles.

Has the ability to offer guidance and assistance to co-workers and employees of other departments as required. Has the ability to offer instruction and advice to subordinates, colleagues and volunteers regarding departmental policies, methods and regulations.

Has the ability to use independent judgment as needed in performing routine and non-routine tasks. Is able to take the initiative to complete the duties of the position without the need of direct supervision.

Has considerable knowledge of and skill in operating and maintaining theatre equipment, including sound, lighting and visual projection equipment.

Has knowledge of the standard tools, materials and practices of the trade. Has skill in the care and use of required tools and equipment.

Is able to make minor repairs and adjustments to equipment. Has knowledge of the occupational hazards and safety precautions of the trade.

Is able to read and interpret specifications, technical diagrams, contracts, budget documents, and related materials pertaining to the responsibilities of the job.

Knows how to prepare reports, financial reports, program reports, schedules, contracts, correspondence, etc. Has comprehensive knowledge of the terminology and various technical and professional languages used within the department.

Knows how to maintain effective relationships with personnel of other departments, professionals and members of the public through contact and cooperation.

Is able to make sound, educated decisions. Knows how to react calmly and quickly in emergency situations. Has the mathematical ability to handle required calculations.

Has the ability to plan, organize and prioritize daily assignments and work activities. Has good organizational, technical and human relations skills.

Has the ability to learn and utilize new skills and information to improve job performance and efficiency. Has skill in the use of computers.

Is able to assist in compiling various financial information necessary in the preparation of the theatre budget, and knows how to monitor the budget.

Quality of Work : Maintains high standards of accuracy in exercising duties and responsibilities. Exercises immediate remedial action to correct any quality deficiencies that occur in areas of responsibility.

Maintains high quality communication and interaction with all district departments and divisions, co-workers and the public.

Quantity of Work : Performs described "Specific Duties and Responsibilities" and related assignments efficiently and effectively in order to produce quantity of work which consistently meets standards and expectations of the district.

Dependability : Assumes responsibility for completing assigned work. Completes assigned work within deadlines in accordance with directives, district policy, standards and prescribed procedures.

Remains accountable to assigned responsibilities in the technical, human and conceptual areas.

Attendance : Attends and remains at work regularly and adheres to District policies and procedures regarding absences and tardiness.

Provides adequate notice to higher management with respect to vacation time and time-off requests.

Initiative and Enthusiasm : Maintains an enthusiastic, self-reliant and self-starting approach to meet job responsibilities and accountabilities.

Strives to anticipate work to be done and initiates proper and acceptable direction for the completion of work with a minimum of supervision and instruction.

Judgment : Exercises analytical judgment in areas of responsibility. Identifies problems or situations as they occur and specifies decision objectives.

Identifies or assists in identifying alternative solutions to problems or situations. Implements decisions in accordance with prescribed and effective policies and procedures and with a minimum of errors.

Seeks expert or experienced advice where appropriate and researches problems, situations and alternatives before exercising judgment.

Cooperation : Accepts supervisory instruction and direction and strives to meet the goals and objectives of same. Questions such instruction and direction when clarification of results or consequences are justified, i.

e., poor communications, variance with district policy or procedures, etc. Offers suggestions and recommendations to encourage and improve cooperation between all staff persons and departments within the district.

Relationships with Others : Shares knowledge with managers, supervisors and staff for mutual and district benefit. Contributes to maintaining high morale among all district employees.

Develops and maintains cooperative and courteous relationships with department employees, staffers and managers in other departments, representatives from organizations, and the public so as to maintain good will toward the district and to project a good district image.

Tactfully and effectively handles requests, suggestions and complaints from other departments and persons in order to maintain good will within and outside the district.

Emphasizes the importance of maintaining a positive image within the district. Interacts effectively with higher management, professionals and the public.

Coordination of Work : Plans and organizes daily work routine. Establishes priorities for the completion of work in accordance with sound time-management methodology.

Avoids duplication of effort. Estimates expected time of completion of elements of work and establishes a personal schedule accordingly.

Attends required meetings, planning sessions and discussions on time. Implements work activity in accordance with priorities and estimated schedules.

Safety and Housekeeping : Adheres to all safety and housekeeping standards established by the district and various regulatory agencies.

Sees that the standards are not violated and reports violations to appropriate persons. Maintains a clean and orderly workplace.

Planning : Plans, directs and uses information effectively in order to enhance activities and production of the department.

Knows and understands the expectations of the district regarding the activities of the department and works to see that these expectations are met.

Designs and formulates ways, means, and timing to achieve the goals and objectives of the department and the district. Within constraints of district policy, formulates appropriate strategies and tactics for achieving departmental and district objectives.

Effectively and efficiently organizes, arranges and allocates human resources, financial and other designated resources to achieve the goals and objectives of the department and the district.

Organizing : Organizes work and that of subordinate staff well. Ensures that staff members know what results are expected of them and that they are regularly and appropriately informed of all district and department matters affecting them and / or of concern to them.

Staffing : Works with the Human Resources Department and upper management, where appropriate, to select and recommend employment of personnel for the department who are qualified both technically and philosophically to meet the needs of the department and the district.

Personally directs the development and training of department personnel ensuring that they are properly inducted, oriented and trained.

Leading : Provides a work environment which encourages clear and open communications. Has a clear and comprehensive understanding of the principles of effective leadership and how such principles are to be applied.

Provides adequate feedback to staff so they know whether their performance levels are satisfactory. Commends and rewards employees for outstanding performance and takes disciplinary action when necessary.

Exercises enthusiasm in influencing and guiding others toward the achievement of District goals and objectives.

Controlling : Provides a work environment which is orderly and controlled. Coordinates, audits, and controls human resources and financial resources efficiently and effectively.

Coordinates, audits, and controls the utilization of materials and equipment efficiently and effectively. Has a clear and comprehensive understanding of district standards, methods, policies and procedures.

Delegating : Assigns duties to staff as necessary and / or appropriate to meet department goals, enhance staff abilities, build confidence on the job and assists staff members in personal growth.

Has confidence in staff to meet new or additional expectations.

Decision Making : Uses discretion and judgment in developing and implementing courses of action affecting the department.

When a particular policy, procedure or strategy does not foster the desired result, moves decisively and explicitly to develop and implement alternatives.

Creativity : Regularly seeks new and improved methodologies, policies and procedures for enhancing the effectiveness of department and District.

Employs imagination and creativity in the application of duties and responsibilities. Is not adverse to change.

Human Relations : Strives to develop and maintain good rapport with all staff members. Listens to and considers their suggestions and complaints and responds appropriately.

Fosters the respect and loyalty with staff.

Policy Implementation : Has a clear and comprehensive understanding of district policies regarding the department and district function.

Adheres to those policies in the discharge of duties and responsibilities and ensures the same from subordinate staff.

Policy Formulation : Keeps abreast of changes in operating philosophies and policies of the district and continually reviews department policies to ensure that any changes in district philosophy or practice are appropriately incorporated.

Also understands the relationship between operating policies and practices and department morale and performance. Works to see that established policies enhance same.