Clinical Education Program Coordinator (Revised)

Job Summary / Basic Function :

This position is primarily responsible for activities essential to the clinical education curriculum, including daily operations of the clerkship, planning and organization of each clerkship rotation throughout the academic year, and management of elective offerings.

The environment is fast-paced, time-sensitive, and collaborative. The position is integral for the creation of a supportive learning environment needed to deliver a high quality, clinical educational experience that contributes to the medical students’ success at achieving the program objectives.

The incumbent must cultivate and maintain an understanding of the curricular goals, policies, and standards of the clinical curriculum, department, and medical school. Minimum Qualifications

• Bachelor’s degree and three year of related experience, OR an Associate’s degree and five years related experience; OR a high school diploma or the equivalent and seven years related experience.
• Exceptional interpersonal skills and ability to establish and maintain effective working and advising / mentoring relationships.
• Ability to handle confidential and / or sensitive information.
• Excellent organizational skills and ability to plan, coordinate, and prioritize work.
• Ability to make decisions and to work under pressure with changing schedules.
• Commitment to diversity and to serving the needs of a diverse community.
• Good verbal and written communication skills.
• Knowledge of a variety of computer applications and ability to learn new applications.
• Ability to work independently and apply sound judgment.
• Ability to maintain workflow with changing priorities, frequent interruptions, and stressful situations while working with a positive attitude.

Preferred Qualifications

Experience in medical education.

Essential Functions and percent of time (cont'd) : Student Support 10%

• Manages student absence requests.
• Manages the Visiting Student Learning Opportunities (VSLO) application process, including enrollment tracking, approving applications, scheduling visiting students for clinical electives.
• Supports and engages departmental Medical Student Interest Group.
• Supports and tracks student shadowing experiences, research / scholarly projects and related activities.
• Filters and answers inquiries from present and past trainees.

Administrative Duties 5%

• May provide clerical support and / or general clerical tasks.
• Prepares and initiates routine and non-routine correspondence, memoranda, and reports.
• Coordinates travel arrangements, lodging, food services, processes travel vouchers, schedules meetings, appointments, and coordinates luncheons.
• Manages budget accounts for program, submits requests for business-related purchases, reconciles ledgers / statements, and expenditures of money.
• Addresses problems involving policy interpretation related to interoffice procedure and student concerns.
• Maintains accurate and organized rotation records for students, preceptors, and rotation sites in a confidential manner, ensuring that ethical and legal guidelines are maintained.
• Other duties as assigned.
30+ days ago