Sr Executive Assistant- CMO

Job Description - Sr Executive Assistant- CMO (240002OD)

The Senior Executive Assistant performs a wide range of high level administrative and secretarial responsibilities to support the Executive Vice President in a challenging and fast-paced work environment.

Responsibilities may include communication and coordination with all levels of internal and external customers, receiving and screening calls, correspondence and / or visitors, making travel and meeting arrangements, and preparing correspondence, complex documents, and reports.

Minimum Education

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Bachelor's Degree (Required)

Minimum Work Experience

5 years related administrative or secretarial experience, preferably in a challenging and fast-paced environment (Required)

Required Skills / Knowledge

Demonstrate proven ability to analyze and interpret data, prepare complex reports, ensure compliance with policies / procedures, track budgets and timelines, coordinate scheduling of large, multi-disciplinary meetings, and organize files and correspondence.

Functional Accountabilities

Responsible to schedule appointments and arrange meetings, conferences, and travel; ensure the executive’s knowledge of schedule 24 hours in advance;

may create meeting agendas, sit in meetings, and take minutes.

• Organize and maintain the executive’s correspondence and records, follow up on pending matters with limited direction and provide feedback in a timely manner.
• Research a wide variety of information requests independently; analyze and interpret data from various sources, and prepare trends and status reports for the executive.

Communication

• Serve as a liaison to other executives, assistants, internal and external customers.
• Communicate and / or coordinate the executive’s instructions and desires with various individuals and / or departments / divisions.
• Receive and screen calls, correspondence, and / or visitors for the executive.

Office Technology

• Organize and prepare complex documents requiring the integration of multiple office technology and software applications.
• Integrate varying software and learn new computer applications to meet unique work needs and improve productivity.

Project Management / Coordination

Prioritize and manage / coordinate project(s) and follow through on issues in a timely manner.

Safety

• Speak up when team members appear to exhibit unsafe behavior or performance.
• Demonstrate accurate, clear and timely verbal and written communication.

Organizational Accountabilities

• Assist in the formulation of budget, business planning, and related planning functions.
• Help track the overall budget for the executive by monitoring budget reports and reporting expenditures and allocation of funds and resources on a regular and timely basis.

Customer Service

Anticipate and respond to customer needs; follows up until needs are met.

Teamwork / Communication

• Demonstrate collaborative and respectful behavior.
• Partner with all team members to achieve goals.

Performance Improvement / Problem-solving

• Contribute to a positive work environment.
• Identify opportunities to improve clinical and administrative processes.

Primary Location : District of Columbia-Washington

Work Locations : CN Hospital (Main Campus) 111 Michigan Avenue NW Washington 20010

Job : Non-Clinical Professional

Organization : Chief Medical Officer

Position Status : R (Regular) - FT - Full-Time

Shift : Day

Work Schedule : 8 : 30-5 : 00

Job Posting : Sep 25, 2024, 5 : 00 : 16 PM

Full-Time Salary Range : 67350.4 - 112257.6

Childrens National Hospital is an equal opportunity employer that evaluates qualified applicants without regard to race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender, identity, or other characteristics protected by law.

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