Administrative Assistant

What Your Day Will Look Like :

CONSOR Engineers is seeking a reliable, organized, proactive Administrative Assistant to manage daily clerical tasks at our Dallas office.

As the initial point of contact, you will ensure our team members and clients receive an iconic customer service experience.

This role will wear many hats including : serving as the face of the company, handling incoming phone calls, answering inquiries from vendors and staff, supply ordering and stocking, correspondence and report preparation, assisting the accounting team, and other duties as assigned.

Our ideal candidate will be a self-starter with a positive attitude, a desire to work as efficiently as possible, and excellent client-facing communication skills.

What You'll Do :

• Welcomes and assists in-person visitors
• Candidate must be able to work from the office five days a week
• Answers, screens, and forwards incoming phone calls pleasantly and professionally
• Receives, sorts, and distributes daily office mail
• Prepares and distributes emails, correspondence memos, letters, faxes, and forms
• Assists and coordinates office events and meetings
• Maintains electronic and paper files, records, and reports
• Maintains office supplies and equipment inventory by checking stock and anticipating needed supplies
• Receipt and expense report reconciliation
• Scanning, uploading, filing, and reconciling various documents
• Maintains company vehicle log and upkeep of vehicles
• Ensures the proper presentation and upkeep of shared space and common areas, including reception area and kitchen
• May serve as administrative liaison with others within and outside assigned areas regarding administrative issues on purchasing, personnel, facilities, and operations

What You'll Need :

• High School diploma or equivalent.
• 2+ years in an administrative role
• Proficient knowledge of MS Office Suite : Word, Excel, PowerPoint, and Outlook
• Strong attention to detail and organizational skills
• Must maintain a positive, outgoing, and upbeat personality
• Excellent written and verbal communication skills
• Ability to multi-task and initiative to identify needs and see them through to completion
• Maintain a high level of professionalism and integrity daily

Get to Know Us :

What Benefits Youll Enjoy :

We invest in us. B ecause our team members go above, below, and beyond the surface to care for our communities ( inside and out ), w e do our best to take care of you by providing a comprehensive benefits package !

• Career Growth & Development Tuition reimbursement program, paid professional training, major license achievement bonus, extensive on-demand learning center, and p aid professional memberships .
• Work-Life Fit Industry-competitive PTO , seven paid holidays and two floating holidays , flexible work schedules, paid parental leave , and eligibility for hybrid and remote work options for some employees based on role responsibilities .
• Wellness Medical, d ental and v ision i nsurance, employee assistance program, fitness and wellness reimbursement, and HSA and FSA options.
• Life Employer - paid STD and LTD , e mployer - paid term life insurance , and r etirement 401 (k) with company match.
• Community Quarterly social events, paid group volunteering events, and employee resource groups.

How Your Career Will Grow :

We know career growth is not always linear or streamlined its often squiggly . You may want to explore a management track, try a new technical track, or move laterally to reposition your skills and talents.

No matter what level you join us at or how you want to shape your career, we want Consor to be a place where you can learn and grow.

Why Youll Love Consor :

At Consor, youll work with a network of water and transportation professionals who specialize in planning, engineering design, structural assessment, and construction services.

Across geographies, youll have access to the resources and nationwide expertise found in a large consulting firm, while experiencing a community feel at the local level.

Youll experience a culture where we shar e in our successes and support one another through challenges. Here, there are countless opportunities to explore your career path by work ing on projects that help you expand your potential and take your career to new heights! Join our diverse team of experts who live and work alongside client partners , providing thoughtful solutions to create inspiring communities together.

How We Support Diversity :

Consor welcomes and celebrates equality and diversity in the workplace. Throughout our teams and across leadership, Consor pursues an environment in which each employee and prospective employee is treated respectfully, valuing the uniqueness of individuals and differing perspectives and experiences.

At the heart of this is ensuring employment practices at Consor provide and promote equal employment and development opportunity for all employees and prospective employees, in accordance with all local, state, and federal laws and regulations governing personnel activities.

As such, Consor is an equal opportunity employer and pursues a program of affirmative action across its offices and worksites.

If you need more information or special assistance for persons with disabilities or limited English proficiency , contact Human Resources at 888-451-6822 e xt.

55214. Persons with hearing and speech impairments can contact Consor by using the Virginia Relay Service, a toll-free telecommunication device for the deaf (TDD).

Call 711 for TTY / TDD.

If any applicant believes they have been discriminated against or desires further information or assistance , contact us at 888-451-6822 e xt. 55214.

Notice : The above job description is intended to relay a general sense of the position's responsibilities and expectations.

It does not describe all tasks that may be assigned. As business demands change, the essential functions of this position may also change.

The position requires the successful completion of applicable pre-employment substance screening and background checks.