Event Coordinator

Job Description

Job Description

Robert Half Marketing & Creative has a client seeking an Event Manager with Cvent experience. This is a 4-month consulting opportunity that’s hybrid in Philadelphia, PA.

You will help plan and manage a variety of events and conferences coming up.

Responsibilities include :

• Ensure that all Conferences and Events are delivered with high-quality service levels to ensure an outstanding participant learning experience.
• Maintain ownership of a portfolio of programs and takes responsibility for all assigned events.
• Create and manage communication channels to faculty and other program sponsors; participate in and contribute to all pre-event planning.
• Pre, during, and post-event, serve as direct point of contact for high-level speakers, presenters, and guests at assigned events.
• Ensure institutional branding and reputational goals are included in all event planning.
• Stay abreast of all technical opportunities for event hosting, including mastering software for event management as well as orchestration of excellent hybrid and remote events.
• Evaluate team training needs on an on-going basis; share ideas with Director.
• Working with Facilities and others, ensure conflict-free scheduling as possible as well as appropriate space assignments and accommodations for program participants.
• Develop and oversee the production of program materials, including website, marketing / invitations, and day-of event materials.
• Organize catering, travel plans, and hotel reservations.
• Manage RSVP lists.
• Anticipate and respond to a host of planning issues with flexibility and professionalism.
• Ensure staffing of registration tables and troubleshoot on day of the event.
• Work with IT and AV staff to ensure all technology needs are properly supported.
• Monitor sessions to ensure that program lead and all participants are satisfied.
• With flexibility, respond to and monitor logistical, content and service requests made by program leads and any participants.
• Monitor and track program financial details to ensure expenses are accounted for accurately.
• Participate in post-event critique and offer suggestions.
• Monitor measurements of quality for all facets of the delivery process for programs (i.e. participant program evaluations and faculty feedback, facility and dining service comments).
• Support follow up efforts as determined by program directors.
• Support the Conferences and Events team by participating in and supporting events outside the assigned portfolio; assist on day-of events (e.

g., set-ups, staff registration table, meet caterer, etc.).

• Bachelor's degree
• 5 to 7 years of experience or equivalent combination of education and experience is required.
• A portfolio of successful events, designed and implemented, is required.
• Cvent experience.
• Ability to work well with others in a service-oriented environment; positive attitude and interest in getting the work of the team done are essential.
• Must be able to demonstrate ability to prioritize and complete multiple tasks; excellent attention to detail; flexibility.
• Excellent tech skills, including web management and word processing skills (Office 365 environment).
• Must be able to work under pressure with time constraints; occasional need for evening and / or weekend staffing of faculty events.
• Must be able to work / attend events on nights and weekends as needed
27 days ago