Occupancy Planner

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Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients.

We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.

Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Responsibilities :

Occupancy Planning - Facilitate move requests

Review every assigned request portal for Workspace and every scheduled move for appropriateness and accuracy. Approve, modify or reject Workspace portal based upon appropriateness and accuracy.

Review every Telephone and Data cabling portal request for appropriateness and accuracy. Approve, modify or reject Telephone and Data cabling portal based upon appropriateness and accuracy.

Perform assigned space project studies and investigations at respective site(s)

Identify and develop alternative space solutions to meet requested needs

Present to requester and obtain concurrence

Schedule moves into prepared spaces

Educate occupants on, and enforce application of, space policies / standards and procedures

Escalate any request for non-standard space and move requests (non-essential relocations)

Promote / implement the workplace mobility programs as applicable.

Model neighborhood Flex zones as needed to maintain standard

Employ project management skills to implement a project

Ability to build collaborative customer relationships and build on them.

Block and Stack and Reporting

Translate departmental headcount information into specific occupancy plan

Develop stacking diagrams by geographic location, by building and by floor

Analyze, monitor and report actual and projected capacity and occupancy

Plan move sequences required to deliver requested results

Oversee execution of move sequences by move management team

Translate departmental headcount forecasts into reservations of specific spaces

Periodically review and update space reserved for forecasted growth

Analyze, monitor and report actual and projected capacity and occupancy

Identify areas of compression and opportunities for better utilization of real estate

Modifications to space

Issue formal requests for facility / furniture modifications

Collaborate with FM or project engineer to assist in developing budget cost estimates, and schedule

Monitor modification projects and report status to requester

Ensure facility modifications are completed to satisfy requirements

Ensure as needed that changes are properly documented and the FMS facilities management system updated

Data Accuracy

Maintain accuracy of CAFM (FMS) database of space inventory (capacity, type and size)

Maintain and update changes to CAFM (FMS) workspace occupancy types (Resident, Flexible, Visitor touchdown), so appropriate spaces are available in client esetup space request system for selection.

Maintain accuracy of CAFM (FMS) database of space utilization (occupants and support)

Identify and classify Lab space based on client design R&D and use.

Conduct periodic physical audits of space and occupancy

Review and approve data updates suggested by field audits

Manage the supply, capacity and demand in FMS space portfolio for an assigned site.

RPM Relocation Project Management responsibilities

Create and send the Move list from CAFM (FMS) system once move approved by OP and client

Ensure all RPM activities are performed to support the move process coordinating the vendors Telecom, CompuCom, furniture changes, signage and cleanliness to support space readiness

Follow up with customer as needed on move and move survey

Manage all RPM and related activities to the expectation and satisfaction of the client, both FM and client Workplace services, demonstrating program management skills, incorporating best practices, and producing predictable and desirable results.

Participate as needed in vendor audits (cost savings analysis, safety evaluations, furniture component performance, and compliance with client furniture standards)

Support all Occupancy Planning activities through collaboration and team work

Identify improvement opportunities in current work processes and activities to improve performance and work to implement beneficial changes and modifications to the current state

Project work clarification :

The position will support projects and leverage their knowledge of process and site to produce and facilitate the move.

Qualifications :

BA / BS degree in Architecture, Construction Management, Engineering, Interior Design or Real Estate, and five to ten or more years of relevant and successful experience in space planning, project management or move management.

An advanced degree is a plus.

Broad knowledge of space planning and interior design principles, and working knowledge of facility & furniture systems, architectural methods and codes and industry standards and procedures.

Excellent computer skills, including fluency in all MS Office suite applications, and the ability to quickly learn and effectively utilize various CAFM systems (facility management) software tools.

Demonstrated strong innovation, collaboration, organization, communications, influencing and analytical skills.

Easily manage multiple assignments simultaneously and exhibit a strong customer service orientation

Must be able to lift 50lbs and be flexible enough to bend and twist as needed.

Estimated total compensation ran for this position is :

58,000.00 65,000.00 USD per year

The pay range listed is a total compensation range including bonus, if applicable. The provided range is an estimate and not guaranteed.

An employment offer is based on applicant’s education, experience, skills, abilities, geographic location, internal equity and alignment with market data.

Location :

On-site East Syracuse, NY

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth :

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

Some of these benefits may include :

401(k) plan with matching company contributions

Comprehensive Medical, Dental & Vision Care

Paid parental leave at 100% of salary

Paid Time Off and Company Holidays

Flexible and Remote Work Arrangements may be available

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