Fundraising Administrative Assistant

Up to $70,230 in annual compensation and benefits

• Base Salary : $51,000
• Telephone / Technology Allowance : $1,200 ($100 per month)
• Potential Bonus : $1,500 (to candidates who apply by October 15, 2024)
• Employee benefits offerings : $15,000 minimum
• 403(b) employer match : Up to $1,530

Since 1910, Scouting has helped mold the future leaders of this country by combining educational activities and lifelong values with fun.

Scouting America believes and understands that helping youth puts us on a path towards a more conscientious, responsible, and productive society.

The Mission of Scouting America Mayflower Council is to serve others by helping to instill values in young people and in other ways prepare them to make ethical choices over their lifetime in achieving their full potential.

Scouting America Mayflower Council is headquartered in a comfortable and professional office in Milford Massachusetts and serves the MetroWest and Shore Shore areas.

Job Description :

The Fundraising Administrative Assistant will provide administrative and project support to the Development Office to accomplish the philanthropic goals and objectives established to further the mission of Scouting within the Mayflower Council.

The FAA, reporting to the Director of Development, is responsible for promoting and supporting the philanthropy efforts of the council through stewardship and communication with constituents and existing donors.

Job Responsibilities :

• Providing administrative support for the operations of the Development Office.
• Maintain all development records and data and ensure their accuracy and usefulness, for both developing and analyzing strategy.
• Assist with drafting memos, letters, and emails when required.
• Work closely with the director of development and development team to increase corporate support from businesses and promote sponsorship opportunities for the Mayflower Council events and programs.
• Responsible for the setup of campaigns and events in the CRM and GiveSmart systems.
• Administration, marketing, support, and data entry for the Friends of Scouting (FOS) Annual Giving Campaign, including but not limited to : .
• Maintain donor database in CRM system.
• Entering FOS pledges, donations, and payments.
• Timely / weekly correspondence to donors and professional staff
• Campaign contribution reports.
• Pledge acknowledgements, reminders, and donor invoices.
• Gift acknowledgement letters.
• Develop and manage periodic fundraising mailings and track and evaluate results.
• Assist the director of development in all aspects of special events planning and execution, including but not limited to the the Golf Classic, Distinguished Citizen Awards Dinners, Westborough Good Scout Dinner, Clay Tournament, and other miscellaneous council events and cultivation receptions.
• Track event sponsorship pledges and prepare weekly reports.
• Communicate with committee regarding meetings, etc.
• Communicate with corporate and individual sponsors as needed.
• Assist with event arrangements, promotion, and coordination.
• Participate in committee planning meetings / conference calls and minute-taking.
• Send acknowledgment letters.
• Provide support as needed to the senior development director for a successful popcorn sale campaign.
• Assist with research of foundation and corporate giving opportunities. Manage schedule of grant proposals, reports, and donor communications.
• Working with the director of development ensure proper cultivation, communication, record maintenance, and engagement of Scouting Alumni.

Requirements :

• Must be willing to accept and meet Scouting America’s leadership and membership standards and subscribe to the Scout Oath and Law.
• Bachelor's degree from an accredited college or university is preferred.
• Ability to work varied hours when necessary, evening special event activities and weekend work is occasionally required to achieve positive objectives.
• Offers for employment are subject to criminal, reference, and motor vehicle background checks.
• Be a good role model and recognize the importance of working relationships with other professionals and volunteers.
• Provide quality service through timely communication, regular meetings, training events and activities.

Desired Skills :

• Well versed in Microsoft and Google Workspace programs.
• Must be comfortable with public engagement and interacting with diverse audiences.
• Excellent people skills, enthusiastic, punctual, responsible, and creative.
• Self-motivated individual with solid time management skills and strong organizational skills.
• Have experience with and positive outcomes with problem solving, critical thinking, and goal achievement.
• Committed to personal and professional productivity while maintaining high ethical and professional working standards.

Compensation :

Scouting America Mayflower Council is an equal opportunity employer. In addition to offering a competitive salary, Professional Scouting offers benefits including major medical insurance, prescription plan, dental, vision, life insurance, long-term disability, and a 403(b) retirement plan including a matching contribution plan from the company, as well as compensation for authorized and approved business-related travel expenses.

We also offer a generous PTO policy and holiday observances.

How to apply :

Qualified candidates must submit a cover letter and resume with salary history to Jim Corcoran at Jim.corcoran@scouting.

org only the most qualified candidates will be contacted. No phone calls, please.