24-25 - Doyle - Accounting Program Manager: State & Federal Grants - 1.0 FTE (40 HPW)

Essential Duties

Responsibilities

The following represents responsibilities for this position working in conjunction with the Comptroller and the Budget, Planning and Accounting Services team.

These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

Fiscal management

Knowledge of GAAP; OMB Circulars for federal grants; and state / local grant

Reconciliations grants receivable and prepare adjusting journal entries to align allowable expenditures with approved budgets

Budget monitoring and analysis plan, organize and coordinate grant budgets from application process through final claim;

train grant managers on budget requirements; staff analysis for grant funded positions.

Time and Effort reporting and Licensure - Staffing analysis for federal and state funding and reporting; align payroll expenditures

Financial reporting

Lead OMB A-133 Single Audit; prepare federal and state schedules

Preparing and reviewing federal, state, and local grant application budgets and budget revisions. Review with grant manager inventories for all federal grants

Prepare federal and state grant claims with multiple agencies

Forecasting reports for grant spending

Indirect Cost preparation for rate and claims

Financial transaction support services

Assist grant managers on audit requirements and documentation

Assist with accounting services issues with schools, departments, administrators, and external agencies

Set up grant budgets and WUFAR account codes

Monitor expenditure reports for reasonableness and compliance

Assist with no cost extensions

Prepare journal entries and payroll adjustments for grants based on allowable expenditures and time and effort reporting

Prepare documentation on all applicable student fees before enrollment each year

Other

Budget liaison support for school buildings including monthly meeting and training

Effective communication skills that are clear and concise with both internal staff, external agencies, and parents / guardians

Develop relationships with internal managers and external agency representatives and consultants

Support to the Accounting Services Team; grant managers; external agencies

Support to auditors;

Collaborate with grant managers and external agencies

Attend professional development training to stay current on regulations

Leadership and creative thinking when problem solving; planning and providing technical assistance

Manage accounting clerks for grant claims and assist accounting clerk with donation reports

Full range knowledge of federal and state allowable costs, OMB circulars, federal and state regulations

Complete special projects as assigned.

Knowledge, Skills, & Abilities

Demonstrate ability to communicate positively and effectively both orally and in writing.

Ability to reengineer current procedures to maximize district procedures.

Demonstrate leadership and strong interpersonal skills to district employees in various positions.

Demonstrate ability to maintain confidentiality.

Minimum Qualifications

Five years accounting work experience with supervisory background.

Experience with various computer program applications and federal / state grant programs.

Experience in managing in a team environment

Proficient in Microsoft Word and Excel, including strategic use of spreadsheets to streamline workflow.

Experience working cross-culturally and / or commitment to work toward one’s own cultural competence (i.e., valuing difference / diversity, recognizing personal limitations in one’s skills and expertise, and having the desire to learn in these areas)

Next Steps

Based on reviewing your application, a hiring authority may reach out to you to schedule an interview.

The Madison Metropolitan School District is an Equal Opportunity Employer. We continue to seek a diverse and talented workforce.

We encourage veterans, women, people of color, LGBTQIA+, and people with disabilities to apply. In compliance with the Americans with Disabilities Act, the District will provide reasonable accommodations to qualified individuals with disabilities and encourage both prospective and current employees to discuss potential accommodations with the employer.