Marketing Communications Coordinator

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Job ID

363693

Location

Twin Cities

Job Family

Administration-General

Full / Part Time

Full-Time

Regular / Temporary

Regular

Job Code

8208A3

Employee Class

Civil Service

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About the Job

Duties and Responsibilities :

As the Marketing Communications Coordinator, this position manages day-to-day operations related to marketing and communications as outlined below.

This is a 100%, full-time continuing Civil Service position (classification 8208A3, Administrative Associate 3). This position reports to the Associate Director of Communications.

Work includes, but is not limited to :

Coordination (60%) :

Quality Assurance : Manage the process and implementation for all communications across the communications unit. Includes checking for typos, audience review, system set-up.

Key points coordination : Ensure timely updates and training for public-facing staff; Includes annual update of key stats and facts to inform larger marketing updates

Managing assigned communications :

Manage and implement operational communications to ensure accurate and timely messages are delivered regarding a student's admissions application.

Includes more than 100 operational communications, requiring 100% accuracy.

Manage assigned topics related to enrollment, after admission, including but not limited to housing, international communications and others as needed.

Strategic project management and calendar alignment : Work across units in the Customer Experience and Communications team to ensure top projects are moving along and issues or barriers are identified and mitigated.

Budget review and alignment with communications director : Includes collaboration with team members to forecast spending and confirm details in budget reports

Website updates : Will handle basic updates related to annual stats, facts and related content; approve content provided by team members as needed.

Marketing material management (30%)

Marketing material inventory management : ensures marketing materials are in stock

Material order review : Reviews and approves staff orders prior to fulfillment to ensure timely delivery for staff prior to recruitment and event use.

Coordinate purchasing branded marketing materials : Works with public-facing members of the office to coordinate development and production of branded merchandise to use in our recruitment efforts, within a set budget.

Also works with printers for those materials to get them printed and delivered in a timely manner.

Team support (10%)

Communications project support : Help set up and implement key steps of communication projects in coordination with communications strategic lead and office stakeholders to ensure streamlined marketing communications operations.

Manage and monitor communications operational calendar : to ensure timely preparation and implementation of operational communications in support of enrollment management decisions and actions.

Communications team onboard training schedule management : for new professional staff and annual training as needed.

Work Location :

This role is hybrid, based on the University of Minnesota Twin Cities campus. On-site work will be needed occasionally to support marketing materials management and occasional training.

Work hours are typically between Monday - Friday and the successful candidate will work with their manager to finalize a core schedule.

Salary range : $60,000 - $67,000, depending on qualifications.

Qualifications

Required Qualifications

• BA / BS in communications, public relations, marketing, business, or related industries with at least 4 years of related experience or relevant education and work experience to equal eight years;
• Demonstrated communications industry project management skills managing multi-layered work, teams and considerations
• Demonstrated excellent editing and proofreading skills
• Demonstrated detail management, excellent follow-through and quality work practices
• Experience in a Customer Relationship Management (CRM) or Content Management System (CMS)

Preferred Qualifications

• Experience in Slate
• Experience in higher education

About the Department

The mission of the Office of Admissions is to take leadership in recruiting and enrolling undergraduate students who will benefit from and contribute to the University of Minnesota scholarly community.

Admissions strives to be service-driven, tenacious, respectful, inclusive, authentic, and ethical. The Office of Admissions coordinates undergraduate student enrollment efforts and collaborates campus-wide with colleges, departments, and the units within the Office of Undergraduate Education to meet the University's enrollment goals.

The Office of Admissions serves prospective undergraduate students, and incoming undergraduate students.

Benefits

Working at the University

At the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning.

We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work.

The University also offers a comprehensive benefits package that includes :

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

Please visit the Office of Human Resources website for more information regarding benefits.

How To Apply

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions.

You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail [email protected] or call (612) 624-8647.

Diversity

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission.

The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression.

To learn more about diversity at the U : http : / / diversity.umn.edu

Employment Requirements

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here.

Criminal convictions do not automatically disqualify finalists from employment.

About the U of M

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research.

Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St.

Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).