Executive Assistant- NYC

Job Details

Description

Job Summary

We are seeking an Executive Assistant to support the Chief Executive Officer of Nassau Global Credit ( NGC ) as well as provide additional administrative support to other executives within NGC and Nassau.

This person will provide advanced executive administrative support requiring broad experience, skills and knowledge of organization operations, policies, and practices.

In this role the EA must be able to exercise discretion and independent judgment with respect to matters of significance for the organization as it relates to the role.

They must have the ability to multi-task with impeccable attention to detail in a fast paced, deadline driven environment, with an innate ability to communicate effectively with all levels of management, peers, and throughout the organization.

This is an exciting opportunity for a self-starter seeking a dynamic role in a growing company.

Principal Duties and Responsibilities

Perform a broad variety of administrative tasks that include managing an active calendar of appointments; planning and facilitating meetings, compiling, and researching content and documents for meetings, completing expense reports, and composing preparing and prioritizing correspondence.

Must be able to anticipate and solve for challenges to ensure the most strategic use of the executive’s time.

• Lead various aspects of NYC office management.
• Manage multiple projects at one time.
• Prepare presentation materials consistent with company templates and style.
• Initiate timely response to emails, voicemails, and written correspondence.
• Manage and run personal and business tasks & errands.
• Organize and coordinate special events and meetings, including arranging locations, logistics, conference rooms, catering, room prep, communications, and overall support.
• Support and assist team members in the department.
• Assist in coordinating agendas, assemble content and topics from participants, and help participants be prepared for meetings and projects;

also support actions and follow ups.

Organize and coordinate administrative duties related to certain company assets and resources, such as company equipment, stocking of supplies, working with vendors, and other duties as needed or assigned.

Ability to represent company in dealings with third parties.

• Arrange travel and submit expenses as needed; identify errors and reconcile discrepancies.
• Onboard new employees
• Maintain appropriate attendance and executive presence.
• Perform other duties as assigned.

Knowledge, Skills and Abilities

• Bachelor’s degree preferred. Will consider the equivalent combination of experience and education.
• 7+ years of administrative support experience supporting senior leadership.
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to details.
• A team player with exceptional customer service skills.
• Well versed in Microsoft Office applications, including PowerPoint, Excel and Word.
• Keen organizational understanding.
• Must be flexible and available with respect to working overtime and off-hours.
• Able to function independently, while supporting group functions and initiatives.
• Excellent verbal and written communication skills including written correspondence and presentations; ability to interact with individuals at all levels internally and externally, including Executive level.
• Flexible and adaptable, excellent interpersonal skills; ability to work on site Monday through Friday and travel to other offices as needed.
• Ability to anticipate needs, prioritize assignments, meet deadlines and focus on critical deliverables.
• Ability to operate under pressure, and work and thrive in a fast paced multi-faceted environment.
• Ability to handle a wide variety of activities and confidential matters with discretion.
• Results-driven, resilient in the face of obstacles and varied personalities.
• Demonstrate ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

Compensation

Nassau maintains a holistic compensation philosophy focused on competitive base salaries, performance driven incentives, and unique professional development opportunities.

The combination of compensation, benefits, and an entrepreneurial culture along with related experiences is key to recruiting and retaining talent.

Our compensation system is designed to reward performance, support development and job growth, and compensate individuals relative to their contribution to our organization.

The compensation for this position falls within : $85,000-$110,000.