Refugee Resettlement Administrative Assistant- Employment

Job Details

Level

Experienced

Job Location

San Antonio - San Antonio, TX

Position Type

Full Time

Education Level

Not Specified

Salary Range

$17.80 - $21.71 Hourly

Travel Percentage

Up to 25%

Description :

Join our RAICES Team!

Are you ready to join our dedicated team operating on the national frontlines fighting for immigration rights? The ideal candidate shares our vision of a compassionate society where all people have the right to migrate and human rights are guaranteed.

RAICES has many opportunities to contribute, grow, and thrive in a fast-paced environment that values dedication and collaboration.

Starting salary is commensurate with experience.

Who We Are

We are a 501(c)(3) nonprofit agency that promotes justice by providing free and low-cost legal services to underserved immigrant children, families, and refugees.

As an organization that combines expertise developed from the daily practice of immigration law with a deep commitment to advocacy, RAICES is unique among immigration organizations.

We provide a holistic approach to immigrants. RAICES not only assists immigrants in navigating through complicated immigration laws, but we also assist immigrants with social needs through case management and providing assistance with housing.

RAICES advocates that justice is an inherent human right that should be awarded to everyone regardless of age, religion, country of origin, sexual orientation, or ability to pay for legal counsel.

What We Do

We defend the rights of immigrants and refugees, empower individuals, families, and communities, and advocate for liberty and justice.

This position will require working in-office at the assigned work location.

PLEASE NOTE : All employees are assigned to an office location. The expectation is that you live within the area to commute to and from the office as business or client needs require.

Hybrid Work Plan

• Currently, all interviews are virtual.
• All positions will require working remotely and in-office at the assigned work location.
• Applicants must reside in the state of Texas.
• Relocation assistance may be provided to candidates willing to relocate.

What We Offer

A career at RAICES offers the opportunity to work with a team of professionals driven by our passion for advocating for immigrant rights.

Our total rewards package offers comprehensive medical, dental, and vision benefits! Additional benefits include :

• Generous PTO, plus 14 paid Holidays
• Flexible Spending Account
• Health Spending Account
• Dependent Care Account
• Parental & Family Leave
• 403(b) - no waiting period on eligibility and immediate vesting after 90 days
• Salary is commensurate with experience

COVID-19 Response

Protecting the health and safety of employees and clients remains essential.

RAICES is an equal employment opportunity employer. Qualified candidates are considered for employment without regard to race, color, religion, gender (including gender identity, gender expression, change of sex, and transgender status), sexual orientation, national origin, ancestry, age, military or veteran status, physical or mental disability, medical condition, pregnancy, marital status, genetic information, or any other characteristic protected by applicable law.

If you need assistance or accommodation during the application process because of a disability, it is available upon request.

Provides administrative support in a variety of functions to an individual, team, department or another group in an organization.

Collects, reviews and analyzes data and prepares reports, charts, budgets, and other presentation materials. Responds to or routes routine inquiries from external or internal sources with own correspondence or other messaging.

Schedules and coordinates meetings, travel, and other group activities. May be responsible for creating reports and distributing on a regular schedule.

Has advanced word processing, spreadsheet, and graphics software skills.

Responsibilities :

• Assume general administrative responsibilities including timekeeping, training of colleagues, case management and other responsibilities related to program compliance, requests for mileage reimbursement, program scheduling, tracking attendance for program staff, etc.;
• Record and monitor program data to assist with budget compliance;
• Maintain office supplies through inventory and regular orders;
• Assist in mail responsibilities including receipt, logging, and distribution of office mail;
• Assist in maintenance of office space and office equipment, including computers, copy machines, phones;
• Responsible for program and office event logistics, including travel coordination;
• Assist program director with administrative research questions for growing program;
• Assist in the creation, writing, proliferation and compliance of program manuals and policies;
• Assist supervisor in maintaining their calendar, including meetings with stakeholders, RAICES colleagues and clients;
• Any additional qualifications required by the department in the supplement.
• Other duties as assigned.

Qualifications :

Minimum Qualifications :

• High school diploma or its equivalent, or training in secretarial skills, office management and / or administrative studies;
• 1-2 years of comparable administrative experience; and,
• Any other minimum requirements specified by the department in the attached supplement.

Preferred Qualifications :

• Associates or Bachelor Degree preferred;
• Are able to communicate both verbally and in writing in one or more refugee languages including Arabic, Dari, Kinyarwanda, Kiswahili, Pashto, and Spanish;
• 2 plus years' of experience in the social service or refugee resettlement field and / or non-profit field is preferred; and
• 2 plus years' experience in inventory and supplies and budget compliance.
• 1-2 years' experience with the ClientTrack database system

Attributes :

• Must demonstrate behavior that aligns with RAICES mission, vision and values Empowerment, Excellence, Compassion, Inclusion and being Proactive.
• Excellent skills in Google suite, Microsoft Office suite, and Adobe;
• Professional written and oral communication;
• Ability to handle multiple projects, both independently and in a team;
• Able to travel occasionally;
• Ability to handle multiple projects, both independently and in a team
• Detail oriented and skilled at organizing information, documents, and materials;
• Positive, team-oriented attitude and ability to adapt and be flexible in changing work environment;
• Very strong interpersonal skills and the ability to build and maintain a professional, friendly, and cordial relationships with stakeholders, including staff, board members and external partners;
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer / client service and response
11 days ago