ASSISTANT DIRECTOR FINANCE AND ADMINISTRATION

Job Summary :

This position serves as the Assistant Director for Finance and Administration and reports directly to the Deputy Director of Grant Administration and Border Security.

This position oversees the development, presentation and defense of the budget; develops necessary financial management policies and procedures;

provides management and oversight of state and federal grant funds; oversees the completion of the Department's Strategic Plan and other administrative type work (e.g. Scorecard)

• The Assistant Director for Finance and Administration reviews and approves subrecipient requests for reimbursement after processing by subordinate staff;
• coordinates response to state and federal audits / monitoring visits; monitors financial activities including expenditures, appropriations, budgets, obligations and contractual activities;

conducts monthly budget meetings with leadership; ensures fiscal accountability and compliance with all state and federal laws, regulations, rules and policies.

Job Duties :

Develops and implements the Department's financial policy and procedures. Provides timely and accurate financial information and ensures integrity of financial data by instituting proper internal controls.

Reviews, evaluates, and recommends improvements to the Department’s financial internal control systems and procedures and ensures audit compliance

• Supervises and manages finance and administration section including assisting in oversight and management of : all business, financial, planning, policy and operation issues of significance related to the agency budget, accounting, planning, business analysis, human resources, purchasing, public record keeping and retention, space requirements, underwriting and risk assessment functions, monitoring and reporting functions, and other general functions.
• Completes the Strategic Plan with input from Department staff. This includes interfacing internal staff as well as the Governor’s Transition Office (GTO) and Office of Strategic Budget and Planning (OSPB) and completing monthly, quarterly and annual reports
• Develops components of the AZDOHS Budget submittal, including any revisions, administrative decision packages, and any FTE, rent and administrative cost schedules
• Other duties as assigned as related to the position

Knowledge, Skills & Abilities (KSAs) :

Knowledge :

• This position requires an advanced knowledge of financial accounting methods; advanced knowledge of principles, concepts, practices, methods, techniques of government accounting and financial management;
• advanced knowledge of budget procedures and grant management; and knowledge of work techniques required in maintaining accounting records;
• a working knowledge of federal, state and local homeland security issues; knowledge of legislative procedures, protocols and processes;
• knowledge of Microsoft and Google operating systems and software; extensive knowledge of federal grant guidelines, processes and procedures;

and knowledge of confidentiality requirements with sensitive data.

Skills :

In order to satisfactorily perform the functions of this position, an individual should possess strong leadership and management skills.

In addition, skills in grant, budgetary, financial management to include accounting and auditing are essential. Position requires computer operating, project management and project coordination, public speaking, administrative, and interpersonal skills.

Ability :

• To perform the duties of this position, an individual should have the ability to successfully manage subordinate staff; exhibit leadership qualities;
• write complex financial reports; analyze and interpret complex financial data in accounting systems; communicate orally and in writing;
• conceptualize and develop strategic policies, procedures and guides in areas on Homeland Security; handle sensitive data properly;
• formulate calculated decisions; travel inside and outside of Arizona, possess and maintain a valid Arizona driver's license, operate a motor vehicle, and maintain a clean driving record;

pass a background check performed by the Arizona Department of Public Safety; and adapt to a dynamic work environment.

Selective Preference(s) :

• Bachelor's degree required
• Master's degree preferred

Pre-Employment Requirements :

• Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records and must complete any required driver training (see Arizona Administrative Code .)
• Requires possession of and ability to retain a current, valid state-issued driver’s license appropriate to the assignment
• Pass a background check performed by the Arizona Department of Public Safety
• Proof of U.S. Citizenship Required

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply :

Benefits :

The State of Arizona offers a comprehensive benefits package to include :

• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
• Life insurance and long-term disability insurance
• Vacation with 10 paid holidays per year
• Health and dental insurance
• Retirement plan
• Sick leave

Learn more about the Paid Parental Leave pilot program . For a complete list of benefits provided by The State of Arizona, please visit our

Retirement :

• Positions in this classification participate in the Arizona State Retirement System (ASRS)
• Note that enrollment eligibility will become effective after 27 weeks of employment
30+ days ago