Financial Operations Specialist I

Job Description

Job Description

Company Description :

Associated Energy Group, LLC (dba AEG Fuels) is a global aviation fuels and services supply chain management company. The company’s core business is the marketing and financing of fuel supply and logistics solutions for the world’s largest airlines, militaries, and corporate operators.

AEG Fuels serves its clients through a network of longstanding relationships with subcontracted parties around the world.

Customers are afforded the benefits of negotiated fuel and throughput pricing based on AEG Fuel’s aggregate volume within a network of over 2,700 airports as well as the company’s specialized expertise in delivering products safely and on-time.

AEG Fuels is dedicated to providing comprehensive support and unparalleled 24 / 7 service around the world. 17 different nationalities are represented on AEG’s team and with offices in Miami, Houston, Tahoe, London, Dubai, and Singapore the company combines a global presence with a local touch.

AEG Core Values :

• Excellence & Teamwork
• Entrepreneurship & Innovation
• Respect & Trust
• Always Do What’s Right

Position Description :

The Financial Operations Specialist is responsible for issuing accurate invoices to AEG Fuels’ customers and processing related vendor payables.

The successful Fin-Ops Specialist will have solid attention to detail, good organization skills, an ability to problem solve and understand the nature of the solution, and solid communication skills.

Responsibilities :

• Follow established processes and procedures in producing customer receivable invoices.
• Follow established processes and procedures in reviewing and processing vendor payables.
• Review incoming vendor payables for accuracy and identify any inaccuracies.
• Ability to confidently speak with other departments in problem-solving any issues present.
• Work in close coordination with Regional Fin-Ops Manager and Financial Operations
• Distribution Manager to ensure assigned items meet anticipated turn-around times.
• Clearly communicate any issues that arise that would prevent a successful turn-around.
• Maintain an awareness of the status of incoming documents into DocuWare throughout the day (vendor payables, CSR Docs, tickets) and follow established priority processing guidelines.
• Work with the Accounting Team to address any issues during the close process.
• Work with the CSR Team in actioning credit / rebill requests for customer invoices.
• Assist other team members as needed.

High value is placed on :

• An ability to understand what you are doing and why you are doing it.
• An ability to communicate that understanding of what you are doing and why you are doing it.
• Adaptability to change, work through issues and communicate struggles.
• An ability to accept and incorporate new changes to processes.
• An ability to follow established processes, procedures, and protocols.
• An ability to maintain a positive attitude and be of service to others around you.
• A willingness to pitch in and help when needed and where it is needed.
• Showing initiative in learning new things and progressing to more complex transactions.

Skills & Experience :

• 1-year minimum office environment experience.
• High school diploma or GED. Associate degree Preferred.
• Ability to problem-solve complex issues using multiple resources.
• Detail-oriented with strong organizational skills.
• Solid, professional communication skills.
• Work well in teams, as a team player, and independently.
• Strong proficiency in Microsoft Excel, Outlook, and Desktop applications; ability to learn and navigate systems.
• MUST BE WILLING TO WORK ONE SUNDAY EVERY 8 WEEKS FROM HOME*
30+ days ago