Legal Administrative Associate

Wiss, Janney, Elstner Associates, Inc. (WJE) is looking for a full-time Legal Administrative Associate to provide support to our Corporate Legal team located in Northbrook, Illinois.

Administrative staff at WJE are encouraged to take on responsibility and seek challenges in their positions. Our ideal candidate is consistently professional, organized, thorough, and a self-starter who excels in completing a variety of tasks.

This role requires strong communication and interpersonal skills, attention to detail, and the ability to thrive in a collaborative setting as well as work independently.

WJE employs extraordinary people - talented individuals of outstanding character with a willingness to excel as members of the WJE team.

If you believe you fit this profile and meet the qualifications detailed below, we want to hear from you.

As our Legal Administrative Associate, you will be responsible for two primary functional areas :

Insurance Support :

• Assist the Insurance Coordinator with preparing, issuing and tracking insurance certificates
• Respond to staff members and clients on insurance requests and coverage questions
• Gather required documentation for renewal applications
• Maintain files on all the company’s business insurance coverages
• Coordinate filing of auto and general liability claims
• Update the company’s reports regarding coverages and premiums
• Contact broker regarding special coverages, unusual coverage questions, forms and questionnaires that need to be completed by agent
• Provide assistance to the attorneys regarding contractual insurance reviews

Administrative Support :

• Provide administrative support to Executive Vice President as needed i.e. expense reports, email sorting, mailings, reports, etc.
• Provide administrative support to the legal unit staff
• Perform general office functions for legal department, such as processing correspondence, mail, and FedEx packages; managing office supplies and equipment;

scanning, copying, printing, and uploading and managing legal documents on company portal, etc.

• Code and process legal related Invoices for payment
• Reconcile monthly corporate credit card statements
• Act as unit IT contact for information updates and working with IT Department for software and equipment purchases
• Assist unit paralegal with management of firm licensing requirements

Requirements :

• Bachelor’s degree (English, History, Classics Philosophy, or similar a plus) preferred; with at least two years of prior administrative work experience preferred, but not required
• Excellent writing skills with an emphasis on editing and proofreading
• Strong organizational skills with exceptional attention to detail
• Ability to multi-task and adapt to changing priorities and project deadlines
• Strong interpersonal skills with the ability to work with diverse professionals at all seniority levels in a fast-paced environment
• Proactive problem-solving skills and willingness to take on various responsibilities
• Experience with Microsoft Office, including Word, Excel, Outlook, and PowerPoint

Physical Requirements :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

This position requires visual acuity and listening ability along with the ability to read and write. Individuals must have the dexterity to be able to operate office equipment such as computers, printers, copiers, telephones, voicemail systems, and other office equipment.

The position requires the ability to remain for extended periods at a workstation, as well as the ability to lift 25 pounds.

Long periods of standing and walking may be required during event periods.

Annual starting base salary (gross) : $47,800 $77,900. Actual salaries will vary and will be based on several factors including consideration for a candidate’s qualifications, skills, competencies, and proficiency for the role.

Base salary is one component of our total compensation package for employees. WJE offers an industry-leading total rewards package that enables our employees to grow and thrive with comprehensive health and financial benefits including robust and affordable health plans, generous 401(k) matching and bonus programs, time off to care for yourself and others, and investments in employees’ professional development, to name a few.

More information on WJE’s total rewards package can be found here .

WJE is an Equal Opportunity Employer. We invite all qualified applicants to apply including individuals with disabilities, minorities, women, and protected veterans.

VEVRAA federal contractor)

WJE will consider qualified applicants with criminal histories in a manner consistent with the requirements of Fair Chance Ordinances.

More information can be found at https : / / www.wje.com / careers