Administrative Assistant I

The Institution

About

Founded in 1955, American River College (ARC) is one of the largest institutions of higher education in the Sacramento region, serving about 30,000 diverse students each fall and spring at its main campus and centers.

Our Strengths

The College has an outstanding record for academic quality and is among the top community colleges in the state for transferring students to the University of California and California State University systems.

The College offers education and support for students to strengthen basic skills, earn associate degrees and certificates, transfer to other colleges and universities, and achieve a career as well as other academic and personal goals.

ARC also has a strong reputation for its wide array of career programs in areas such as Healthcare, Hospitality, Human Services, Business and Computer Science, Public Safety, Applied Arts, Advanced Transportation and Manufacturing, and Apprenticeship.

Our Vision

Our vision is to transform the future of all students and our community through inclusive, equitable education. The College seeks individuals who share our mission of placing students first by providing an academically rich, inclusive environment that inspires critical thinking, learning and achievement, and responsible participation in the community.

Our Commitment to Social Justice and Equity

American River College strives to uphold the dignity and humanity of every student and employee. We are committed to equity and social justice through equity-minded education, transformative leadership, and community engagement.

We believe this commitment is essential to achieving our mission and enhancing our community. The College seeks candidates who are committed to culturally inclusive practices and serving the ARC student population.

Faculty and staff are encouraged to engage in the ongoing development of their professional skills. The College thus supports employee engagement in a broad range of trainings, workshops, and activities such as the Equity Action Institute, the New Faculty Academy, and the Classified Leadership Academy.

Also, faculty and staff regularly participate in trainings offered through the College’s Center for Teaching and Learning and its Instructional Technology Center.

Position Summary Positions in this class are generally assigned to Dean level positions, and incumbents perform varied and complex administrative assistant and clerical tasks within a framework of standard policies and procedures with minimal oversight.

For a detailed job description for this Los Rios Classified Employees Association (White Collar) posting .

Salary $4,309.03 per month. Additional Salary Information No additional salary information to note Additional Information American River College is committed to employees :

• Actively demonstrating a commitment to equity and inclusion.
• Engaging in self-reflection and continuous improvement regarding individuals and their cultural competence.
• Exercising responsibility and accountability for actions.
• Viewing students, ALL students, as equally capable and worthy of our care, time and energy.
• Demonstrating appreciation and respect for others’ perspectives and lived experiences.

Benefits Los Rios Community College District offers competitive salaries and a very comprehensive employee benefits package to include medical insurance, CalPERS retirement, and opportunities for additional insurance and financial investments.

Full-time, twelve-month employees receive 18 days of annual paid holidays, 15 days’ vacation yearly (with increases after 5 & 10 years), and 8 hours of sick leave per month.

Los Rios also offers professional development opportunities with the district and financial support and / or paid time off to complete external academic studies.

You are eligible for the aforementioned benefits as a regular employee with a permanent assignment of 0.50 FTE or greater.

To calculate this position’s FTE, take the number of hours per week divided by 40, to get the percentage of hours worked.

Then take the number of months worked divided by 12, to get the percentage of work year. Then take the percentage of hours worked multiplied by the percentage of months worked to get the position’s FTE (e.

g., a position that is 30 hours per week with a work year of 10 months : 30 / 40 0.75; 10 / 12 0.8333; 0.75

• 0.8333 0.625 FTE). For the full LRCEA contract agreement details .
• Assignment Responsibilities Assist administrator with office organization and detail and recommend operating practices and procedures to create new or to revise existing methods;
• implement systems to improve internal process in support of changing departmental and District needs, informing affected staff and providing training as needed;
• interview callers; answer inquiries requiring knowledge of college and District resources, activities, services, policies and procedures and refer inquiries as appropriate;
• provide information regarding college standards and procedures and assist in the coordination of services for students, staff, and the public;
• assist students and staff to resolve problems relating to special programs, student services records, or related complaints, referring to appropriate staff members;
• coordinate activities with other District offices; schedule meetings, conferences and appointments; assist with coordinating events;
• maintain calendars for managers and / or professional staff; make arrangements for travel, meetings, and conferences, and process travel claims;
• prepare materials for presentations and instruction; prepare records and reports for District and / or external agencies;
• independently prepare correspondence, memoranda, agendas, reports, technical requests, and other materials, including information of a confidential nature;
• prepare required District and departmental documents including, but not limited to, time sheets, reports, preliminary payroll records, travel forms, purchasing forms, requisitions, and workers compensation claim forms;
• assist with the monitoring and reconciliation of department and / or office budgets; order materials, supplies, and services and resolve issues encountered in the purchasing process to assure timely payment to vendors;
• maintain accurate records and databases; assist with the preparation of the college catalog for printing; assist in developing and publishing curriculum and committee calendars;
• prepare and distribute meeting agendas, minutes, correspondence, memoranda, reports and other correspondence; take minutes at meetings exercising judgment and discretion in editing and composition;
• assist in preparing material for published class schedules, catalogs, student guides, newsletters, bulletins and registration;
• develop and maintain forms; verify and calculate full-time equivalency (FTE) and instructional load for faculty; track flex obligation for faculty;
• prepare adjunct faculty assignment paperwork and related documents; assist with coordination of department hiring and orientation processes;

process mail; receive and accounts for fees; operate and maintain office equipment; serve on committees as assigned; have lead responsibility for temporary employees, including interviewing and training.

Perform related duties as required.

Work Year 12 month Work Schedule 8 : 00 a.m. to 5 : 00 p.m., Monday Friday Total Hrs per Week / Day 40 hours per week Special Requirements Minimum Qualifications EXPERIENCE : Two years of experience related to the duties of the position.

EDUCATION : One year of college level business, office technology, or related course work from an accredited institution may be substituted for up to one year of the required experience.

Promotional : One year of experience with Los Rios Community College District performing clerical duties. (Promotional applies to current, regular Classified employees working with the Los Rios Community College District.)

Have an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, including those with physical or learning disabilities as it relates to differences in learning styles;

and successfully foster and support an inclusive educational and

employment environment.