Administrative Assistant, Registrar's Office

Job Summary

Basic Function : The Administrative Assistant in the Registrar’s Office will manage the front office, answer telephones, respond to emails and provide general front line office support and customer service to students, faculty, and staff.

The Administrative Assistant will respond to questions about Wheaton systems and academic policies and provide systems and data entry support including student record maintenance in Ellucian Banner.

Other Functions of the Administrative Assistant :

• Processing documents
• Scheduling meetings
• Managing office calendar
• Verifying student enrollment
• Processing academic transcripts
• Other duties as assigned

Minimum Qualifications :

• High School diploma and minimum of one to three years’ of office or administrative experience or equivalent combination of education and experience is required
• Proficiency with MS Office and Google calendar
• Ability to handle sensitive and confidential information with tact and discretion
• Excellent data entry skills with good attention to detail
• Excellent communication and customer-service skills
• Ability to prioritize work and manage competing priorities

Preferred Qualifications :

• Associates degree preferred
• Previous experience in higher education
• Knowledge of student information systems, preferably Banner, strongly preferred

Compensation and Benefits To attract and retain the most talented individuals, Wheaton College maintains a flexible and competitive staff compensation and program.

When determining and establishing hiring rates or recruitment ranges for a position, the College considers a number of factors including the budget for the position, the range of the grade, the external market for the position or similar positions, level and scope of responsibilities, required education, skills and relevant experience as well as internal equity.

All salary offers must have the prior approval of the Office of Human Resources.

The starting hourly rate for this position is $20 / hr.

Physical Demands ADA Statement :

Individuals must possess these knowledges, skills and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.

Eeo Statement Wheaton College is an equal opportunity / affirmative action employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability.

In a continuing effort to maintain and enrich an intellectually diverse learning environment, the Department and the College actively encourages applications from women and members of underrepresented groups.

Wheaton’s core belief is that valuing diversity is pivotal to personal development, intellectual expansion, and societal equity.

Our community is united by a shared dedication to equity and access that is essential to providing a transformative education in the Liberal Arts and Sciences.