Senior Accounts Payable Specialist

Job Description

Job Description

Senior Accounts Payable Specialist

ASTOUND is a global experience design company that specializes in the design and execution of memorable experiences for companies to share with their customers.

ASTOUND is a multi-faceted business whose services include architectural fabrication, brand strategy, and development, retail design and store rollouts, digital engagements, trade show booths, branded events, and environments.

ASTOUND’s offices span North America, with fabrication facilities that exceed 600,000 square feet. Key office locations include Las Vegas and Toronto.

ASTOUND’s projects span over 40 countries, and their clients are some of the most well-recognized brands across multiple industry sectors including consumer products, sports and entertainment, telecommunications, and technology.

Job Summary :

The Senior Accounts Payable Specialist will be responsible for the full cycle of accounts payable activities in a fast-paced environment.

This includes managing vendor invoices, ensuring accuracy and timeliness in processing payments, handling inquiries from internal and external stakeholders, and assisting with month-end close activities.

A significant part of this role involves intense collaboration with the procurement department to ensure that all purchasing and payment processes align effectively.

The ideal candidate will have strong organizational skills, attention to detail, and the ability to work independently as well as part of a team.

Key Responsibilities :

• Invoice Processing : Review, verify, and enter invoices into the accounting system in accordance with company policies and procedures.
• Vendor Management : Communicate with vendors regarding invoice discrepancies, payment status, and resolve any issues in a timely manner.
• Payment Processing : Ensure timely and accurate payment of invoices, including checks, ACH, and wire transfers.
• Procurement Collaboration : Work closely with the procurement team to ensure that purchase orders, receiving documents, and vendor invoices are aligned and discrepancies are resolved efficiently.
• Reconciliation : Reconcile monthly vendor statements, research and resolve discrepancies.
• Month-End Close : Assist with the month-end closing process, including accruals, account reconciliations, and reporting.
• Expense Reporting : Review and process employee expense reports in compliance with company policies.
• Internal Controls : Maintain and improve AP processes to ensure compliance with internal controls and financial regulations.
• Auditing : Assist with internal and external audits by providing necessary documentation and explanation of AP activities.
• Reporting : Prepare and analyze AP aging reports, cash flow projections, and other financial metrics as required.
• Cross-Department Collaboration : Collaborate intensively with the procurement department to ensure a seamless link between purchasing activities and payment processing, ensuring accurate and timely documentation and resolution of any issues.

Qualifications :

• Education : At least a diploma in Accounting, Finance, or related field (required).
• Experience : Minimum of 5 years of experience in accounts payable, with at least 2 years in a senior or lead role.
• Technical Skills : Proficient in accounting software (e.g., SAP, Oracle, or similar ERP systems) and Microsoft Excel.
• Attention to Detail : Strong attention to detail and accuracy in handling financial transactions.
• Communication Skills : Excellent verbal and written communication skills.
• Problem Solving : Strong analytical and problem-solving skills.
• Time Management : Ability to prioritize tasks, meet deadlines, and work under pressure in a dynamic environment.

The Values You Align With :

Just as important as the skills you bring to our team, is alignment with our values. This means that as a collective we will collaborate with the same mindset to deliver incredible, market leading experiences for our clients.

• Steadfast Courage - We fearlessly take on challenges and make bold decisions to achieve remarkable results.
• Unwavering Integrity - We hold ourselves to the highest ethical standards and prioritize honesty, transparency, and professionalism.
• Boundless Creativity - We push boundaries with innovative, collaborative ideas that surpass expectations and create unforgettable experiences.
• Unparalleled Service - We fearlessly take on challenges and make bold decisions to achieve remarkable results.
• Insatiable Curiosity - We never stop learning, exploring, and taking risks to create breakthrough experiences.
• Constant Collaboration - We thrive on teamwork, leverage diverse perspectives, and support each other to deliver experiences greater than the sum of their parts.

BENEFITS AND COMPENSATION

The compensation package will be commensurate with experience. Our employees are entitled to a standard set of benefits, including health and dental insurance and 401(k) with company match.

• Excellent Medical Insurance
• Excellent Dental Insurance
• Excellent Vision Insurance
• Paid Time Off, Holiday Pay
• 401K matching program after 90 days of employment
• 100% Company Life and Long-Term Disability Coverage
• Employee Referral Program

DIVERSITY COMMITMENT

At ASTOUND, our commitment to diversity, equity, and inclusion is helping us to create not only a great place to work, but also an environment where our employees, customers, and the communities we operate exist in a safe, productive, and enriching environment for everyone.

All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, and other characteristics protected by federal, state, or local laws.