HR Coordinator, Employee and Labor Relations

HR Coordinator, Employee and Labor Relations

The University's Central Employee and Labor Relations Department seeks an HR Coordinator who will support the day-to-day operations of the department.

Will provide a high level of human resources and administrative support in the areas of employee and labor relations, appeals, grievances, HR policy, and calendar management.

Specific Duties and Responsibilities

• The HR Coordinator will be responsible for providing a wide range of human resources and administrative support in the areas of employee and labor relations (ELR), collective bargaining agreement administration, JHU HR policies, and compliance.
• Collaborates and provides high-level HR administrative support to the Employee and Labor Relations leadership for resolution of ELR issues and implementation of departmental and institution-wide projects and initiatives.

Employee Relations (ER)

• Collects, organizes, and prepares documentation in preparation for ER conflict resolution discussions, investigation strategies, and appeal hearings.
• Responsible for calendar management for ER meetings with divisional HR leadership, management, and staff related to investigation interviews, appeal hearings, and ER matters.

Labor Relations (LR)

• Collects, manages, and maintains LR documents and records for grievances, arbitrations, and other essential LR matters.
• Responsible for Labor Relations reporting and record management.
• Prepares materials for Bargaining Unit (BU) departmental and Central ELR meetings and contract negotiations.
• Responsible for scheduling LR meetings with divisional ELR leadership, BU management, BU staff, and union representatives related to investigation interviews, BU grievance hearings, and LR matters.
• Responsible for scheduling monthly and quarterly LR meetings with JHU BU leadership and Unions.
• Responsible for monthly and quarterly dues enrollment, dues payment, employee status changes, and temporary vendor reports to the union consistent with Collective Bargaining Unit Agreement timelines.

Record Keeping

• Maintains the ERLR database that includes disciplinary actions, appeals, grievances, risk assessments, RIF’s, policy violations, condition of employment, fitness for duty, and severance agreements.
• Updates the divisional employee file with accurate documentation such as signed progressive disciplinary letters.
• Supports the development and maintenance of ERLR employee notification template letters.

Policies Management

• Collects, organizes, and prepares materials in preparation for HR policy and compliance meetings.
• Under the direction of ELR leadership, coordinates workflow policy changes / additions and aids with other operational needs for the Policy Management Committee.
• Supports the editing of presentations and other materials.

ELR Management

• Coordinates special projects, manages office workflow, schedules appointments, arranges occasional travel and subsequent timely reimbursements, and assists with meeting planning and logistics.
• Assists with coordinating / scheduling reoccurring meetings and tracking project progress for ELR groups; maintains meeting minutes.

Performs any other duties as assigned and / or required.

Minimum Qualifications

• High School Diploma or graduation equivalent.
• Three years related experience.
• Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Proficiency in Microsoft Office (including Word, Excel, Power Point).
• Prior JHU experience a plus.

Competencies

• Able to maintain confidentiality.
• Excellent organizational skills and attention to detail.
• Critical thinking skills.
• Ability to use independent judgement.
• Is adaptable and comfortable with change and ambiguity.
• Understanding of executive support.
• Understanding / awareness of project management.

Classified Title : HR Coordinator

A high number of candidates may make applications for this position, so make sure to send your CV and application through as soon as possible.

Job Posting Title (Working Title) : HR Coordinator, Employee and Labor Relations

Role / Level / Range : ATO 37.5 / 02 / OE

Starting Salary Range : $18.20 - $33.90 HRLY (Commensurate with experience)

Employee group : Full Time

Schedule : Monday - Friday, 8 : 30 AM - 5 : 00 PM

Exempt Status : Non-Exempt

Location : Hybrid / Eastern High Campus (On-site 3-4 days a week)

Department name : Employee and Labor Relations East Baltimore

Personnel area : University Administration

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