Lead Administrator, Peabody Museum/YIBS

1. Strategic Partner : Achievement of the organization's mission and goals by working in close partnership with the organization leader, faculty, staff, students, and service providers to develop and implement the organization's strategy.

Understands and monitors external and internal factors influencing the organization's mission and goals. Plans for financial and non-financial resources required for the organization to achieve its goals.

Supports organization and program leaders in conceptualizing, prioritizing, and planning new programs or program changes.

Supports, and when necessary drives, the organization's process for strategic planning with key faculty and staff.

While professional experience and qualifications are key for this role, make sure to check you have the preferable soft skills before applying if required.

2. University Citizen : Connects the organization and the University through communication, alignment of priorities, implementation of initiatives, and active engagement in organization or University administrative priorities.

Effectively represents organization needs, challenges, and opportunities at the University level. Proactively shares knowledge and best practices with others.

3. Financial Analyst and Advisor : Provides comprehensive financial information, analysis, and advice to optimize the use of the organization's financial resources.

Creates and updates long-range financial plan(s), reflecting all critical issues. Identifies available financial resources (current and future), and advises and deploys efficiently to best support organization objectives.

Prepares all-funds budgets, analyzes financial activities and performance against budget, makes adjustments, and takes action as needed.

4. Risk Management Administrator : Implements and maintains strong internal controls to provide reasonable assurance of effective and appropriate resource use, accurate financial information, adherence to contractual obligations and agreements, policies, procedures, and external regulatory requirements.

Identifies, communicates, addresses, and escalates risks in a timely and appropriate manner to protect the assets, resources, information, and reputation of the organization and the University.

Ensures all faculty and staff understand the regulations and Yale requirements as they pertain to their scope of activity.

5. Talent Manager and Developer : Ensures the organization employs effective practices for retaining, attracting, and developing talent in line with University guidelines and contractual agreements.

Ensures that all organization staff participate in the University's performance management and career development processes.

Ensures the needs of the organization's current and future talent are assessed periodically and that issues are addressed, facilitating the movement of talent where appropriate and developing Business Operations staff.

Cultivates a diversity of backgrounds and perspectives in the organization. Assures that the organization follows appropriate School and University policies and procedures related to Human Resources.

6. Administrative Services Leader : Ensures efficient and effective completion of all administrative and financial services provided to the organization.

Ensures high-quality delivery of administrative services by providers outside the organization, including human resources, information technology, procurement, student services, post-doctoral affairs, and faculty affairs.

Establishes, monitors, and meets or exceeds targets for operational excellence. Identifies and implements opportunities to achieve continuous improvement of processes.

Responsible for building and managing a team of high-performance administrative and financial professionals.

7. May perform other duties as assigned.

Required Skill / ability 1 : Creative, strategic, and results-driven with strong leadership skills and a proven track record of success in similar roles of progressively greater management and leadership responsibility in a similarly complex organization.

Required Skill / ability 2 : A robust administrative and finance background, excellent relationship-building capabilities, and impeccable verbal and written communication skills.

Required Skill / ability 3 : Good business judgment, an analytical mindset, great capacity for flexibility, diplomacy, service, and adaptability to shifting priorities or needs, and sound, influential decision-making abilities.

Required Skill / ability 4 : Demonstrated ability managing, motivating, and developing teams, and strong communication and presentation skills.

Required Skill / ability 5 : High-level strategic planning skills; visionary with the ability to influence. Ability to generate a strategic vision and to influence people to achieve this vision.

Preferred Education : Master's degree in business administration and leadership experience in a university or museum environment preferred.

Work Week : Standard (M-F equal number of hours per day)

Posting Position Title : Lead Administrator 2

University Job Title : Lead Administrator, Peabody Museum / YIBS

Preferred Education, Experience and Skills : Master's degree in business administration and leadership experience in a university or museum environment preferred.

Minimum of a bachelor's degree and seven years progressively responsible experience; or equivalent combination of education and experience.

Demonstrated fiscal responsibility and comprehensive knowledge of accounting, financial reporting, and analysis. Demonstrated experience with complex strategic planning and resource allocation.

Demonstrated experience in managing relationships and influencing outcomes. Demonstrated creativity and effectiveness in a complex organization.

Demonstrated success in developing people and organizations.

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