Office Assistant

Office Assistant

The Office Administrative Assistant is responsible for providing comprehensive administrative support to the office and its staff.

This role involves a wide range of tasks, including managing calendars, coordinating meetings, handling travel arrangements, and providing general office support.

The ideal candidate will be organized, detail-oriented, and have excellent communication skills. This is a Contact position located downtown Chicago.

Responsibilities :

• Manage the executive's calendar, scheduling meetings, appointments, and travel arrangements.
• Coordinate with internal and external stakeholders to ensure efficient scheduling.
• Prepare meeting materials, including agendas, presentations, and minutes.
• Coordinate meeting logistics, such as room reservations and catering.
• Follow up on action items from meetings.
• Book travel arrangements, including flights, hotels, and transportation.
• Prepare travel itineraries and expense reports.
• Handle incoming and outgoing mail and correspondence.
• Answer and screen phone calls.
• Maintain office files and records.
• Assist with office projects and initiatives.
• Enter data into various databases and spreadsheets.
• Maintain data integrity and ensure accuracy.
• Greet visitors and answer phone calls.
• Direct callers to appropriate staff members.

Qualifications :

• High school diploma or equivalent.
• Minimum number years of experience in an administrative role.
• Strong organizational and time management skills.
• Attention to detail and accuracy.
• Excellent communication skills, both verbal and written.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to work independently and as part of a team.
Job Details :
• Contract
• Contract
• Monday-Friday
• Pay is $22-$27 an hour, depending on experience

If you are interested, please apply and submit your resume.

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan.

Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law;

any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria .

Pay Details : $22.00 to $27.00 per hour

Search managed by : Kim Moeslein

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan.

Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs.

In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer / Veterans / Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and / or security clearance requirements, including, as applicable :

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance
4 days ago