Duties Description The New York State Education Department’s (NYSED) Office of Counsel is seeking candidates for an Administrative Assistant 1 position.
Duties of this position include, but are not limited to, the following :
- Assist with processing requests for Commissioner’s consent to file corporate documents with the New York State Department of State by, but not limited to, updating and maintaining request records;
- preparing rejection letters and program office referral memos; processing request fees; and providing staff and the general public with status updates and general information regarding new and existing requests;
- Process requests for certificates of existence for all education corporations, including charter schools.
- Assist attorneys with the processing of quasi-judicial appeals governed by FOIL by updating and maintaining appeal records in the office’s appeals database, mailing signed decisions to the appellants, and by closing out the appeals when completed;
- Assist other office staff as needed by answering, screening and redirecting phone calls, covering secretarial duties on a rotational basis and participating effectively on assigned Office of Counsel team projects;
- Assist the front office, when necessary, by opening / distributing office-wide mail.
- Assist with adding vendor provided supplements to NYS law and regulation books that are located in the Office of Counsel’s library;
- Assist with the ordering of office supplies / equipment; and
- Complete special projects as assigned.
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