Payroll and Benefits Administrator

Job Description

Job Description

Job Title : Payroll and Benefits Administrator

Reports To : HR Manager

Department : Operations & Administration

Employment Type : Full Time

Job Overview :

We are seeking a detail-oriented and organized Payroll and Benefits Administrator to join our team. In this role, you will be responsible for managing the bi-weekly payroll process, administering employee benefits, ensuring compliance with regulatory requirements, and maintaining accurate payroll and benefits records.

The ideal candidate will have hands-on experience with payroll systems like ADP , NetSuite , and proficient use of Microsoft Office to manage and report on key payroll and benefits data.

Key Responsibilities :

• Bi-weekly Payroll Processing :
• Oversee and ensure timely and accurate processing of bi-weekly payroll for all employees, including salaried, hourly, and temporary staff.
• Review and audit timesheets, overtime, and leave balances to ensure compliance with company policies and labor laws.
• Resolve any payroll discrepancies or issues and act as the primary point of contact for employee payroll-related inquiries.
• W-2 and Tax Compliance :
• Ensure accurate year-end preparation and distribution of W-2 forms.
• Assist in the reconciliation of payroll taxes and filings, working with external auditors and tax advisors as needed.
• Stay up-to-date on local, state, and federal tax regulations to ensure compliance.
• Benefits Administration :
• Manage all aspects of employee benefits programs including health, dental, vision, retirement plans (401(k)), and voluntary benefits.
• Administer benefits enrollment, changes, and terminations in a timely and accurate manner.
• Provide employees with information and guidance on benefits options and assist with any claims or coverage issues.
• Manage our Wellness Program.
• COBRA Administration :
• Oversee COBRA compliance, including timely delivery of election notices, tracking, and managing COBRA enrollments, terminations, and payments.
• Act as a liaison with third-party COBRA administrators to ensure proper compliance and service delivery.
• Payroll and Benefits Reporting :
• Generate and analyze regular payroll and benefits reports for internal stakeholders (finance, HR, etc.).
• Maintain and update accurate payroll and benefits records within ADP and NetSuite .
• Assist with audits and provide documentation as needed for external audits or reviews.
• System Management :
• Maintain and update employee data in payroll and benefits management systems.
• Troubleshoot and resolve issues with ADP, NetSuite, and related systems to ensure smooth processing and record-keeping.
• Compliance and Best Practices :
• Stay current on changes to federal and state labor laws, tax regulations, and benefits programs to ensure company compliance.
• Recommend improvements to payroll and benefits processes to increase efficiency and accuracy.
Qualifications :
• Education :
• Education :
• High School Diploma required; Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
• Skills & Competences :
• Minimum 5 years of experience in payroll and benefits administration.
• Proficient in ADP (workforce management, payroll, and tax modules), NetSuite (financials, HR modules), and Microsoft Office (Excel, Word, Outlook) is required.
• Strong knowledge of federal and state labor laws, payroll taxes, and benefits compliance (including COBRA).
• Ability to maintain confidentiality and exercise discretion
• Excellent communication skills verbally and written
• High agility and willingness to change and adapt as priorities evolve
• Expertise in establishing relationships with employees and leaders at all levels
• A deep sense of compassion and understanding for the needs of the employees
• Strong work ethic, team player mentality, self-starter
• Work independently and collaboratively to accomplish goals and objectives within deadlines
• Follow company policies, procedures, and professional best practices
• Physical Demands :
• Ability to sit at a desk for extended periods of time.
• Office Management, one day a week, which may require occasional lifting of office supplies up to 20 lbs.

Our Story :

Our engineers and consultants provide infrastructure and application solutions that are organized into six core technical disciplines, including : Public, Private, and Hybrid Cloud, Windows Infrastructure, Data Center, Converged Network, Security and Application Development all supported by our Project Management, IT Management, and Program Management practice.

iVision is the next generation of technology integration and management partner. Throughout the last decade, we have transformed how technology does business, and have engineered success for our globally reaching clientele through objective recommendations, process, and technology expertise, as well as best-of-breed technical and strategic guidance.

Founded in 2004, iVision is a privately held company, headquartered in Atlanta, and has been recognized and awarded by Inc.

Magazine, AJC, Atlanta Business Chronicle, Best & Brightest, CRN, Georgia Fast 40 and others. Due to our scalability, long-term strategic outlook, focus on people, and culturally-aligned values we’ve earned the opportunity to build and manage the technical landscape of the Southeast.

Just as we have transformed our industry standards, and what it means to be a technology solutions provider, we are looking for our future technologists to transform their respective functions and change engineering and strategic standards.

Use everything you have accomplished through your career to build, progress, and revolutionize how technology is leveraged.

Apply and let’s engineer the future, today...

Interested in exploring other opportunities?

Visit https : / / iVision.com / company / careers

iVision is proud to be an equal opportunity employer that values, celebrates, and is committed to diversity and inclusion at our company.

All employment decisions are based on business needs, job requirements, and individual qualifications without regard to race, religion, color, national origin, age, gender, sexual orientation, marital status, veteran status, disability status or other status protected by federal, state, or local law.