Responsibilities :
Greet visitors and clients and contact the appropriate employee of their arrival
Answer / facilitate main switchboard and call-in; convey messages to attorneys and team
members
Monitor and report to management immediately suspicious behavior of unknown individuals
Schedule and confirm conference room reservations utilizing the Meeting Manager conference
room booking program
Schedule and confirm visitor office reservations and requirements
Maintain visitor list, assign visitor access cards and offices
Order catering and all other aspects of conference room reservations and set-ups for internal
meetings and events in the CO office
Communication regarding HVAC requirements and office maintenance with Office Administrator
and Property Management
Assist with light administrative duties and special projects, i.e., stuffing envelopes, attorney
time / data entry and expense reimbursements, typing / editing documents and scanning projects
Maintain a clean, clutter free professional receptionist desk and surrounding receptionist area
Requirements
- 2+years of prior administrative law firm experience preferred but not required
- Strong knowledge of MS Office Products (Word, Excel, PowerPoint and Outlook)
- Flexible for overtime
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