Legal Assistant - Immigration

On a typical day you will :

Type, proofread, format and edit correspondence; finalize and file visa petitions and related supporting documents with government agencies under time-sensitive deadlines;

some drafting of basic immigration forms and letters and conversion of both paper and electronic files to PDF format

• Scan and save immigration filings and related documents to immigration software and document management systems
• Provide administrative support for visa applications, including nonimmigrant visa petitions, labor certifications, green card applications, naturalization applications, and other immigration filings
• Docket / calendar immigration deadlines in internal systems
• Open new client and new matter files using INSZoom software
• Maintain attorney and client files, both paper and electronic formats; maintain email and electronic files using NetDocs
• Schedule appointments, meetings; maintain calendars; make travel arrangements; set up conference calls; arrange food service
• Answer, screen and respond to phone calls
• Open and route mail and email, attaching appropriate files and documents
• Enter attorney time into time-keeping program
• Review and revise invoice proformas
• Prepare and submit expense / reimbursement reports
• Maintain and track continuing legal education (CLE) records for attorneys
• Assist fellow legal assistants and additional attorneys as needed

Join us if you have :

• 2+ years’ experience in law firm; 1+ year of experience in Immigration legal department preferred
• Strong skills in word processing and computer use : ability to type 75 wpm with high accuracy; proficiency in MS Office Products (Word, Outlook, Excel) and Kofax Power PDF required;

some knowledge of PowerPoint, timekeeping programs, AccuRoute, NetDocs, and INSZoom preferred

Strong communication skills, both verbal and written, with all levels of a professional services organization, including interpersonal skills;

ability to work in a team-oriented, service focused environment and to handle stressful situations in a calm, composed manner

• High degree of attention to detail
• Ability and willingness to learn new programs and program updates
• Excellent grammar, proofreading and organizational skills
• Ability to communicate by telephone in a professional, courteous manner with clients, firm members, and other business contacts
• Ability to prioritize tasks on a desk and to handle multiple demands from multiple people
• Ability to understand and follow work instructions with minimal supervision
• Ability to follow client confidentiality guidelines
• Ability to read and write in English
• A high school diploma or GED certification

Who We Are

Davis Wright Tremaine LLP is an AmLaw 100 law firm with 11 offices nationwide. We are relentlessly committed to client service and look for candidates who share that commitment.

At DWT, client service means having empathy for each client’s and each lawyer’s work and personal pressures, business objectives, and legal needs;

anticipating their needs; and having the capabilities and commitment to deliver what matters most to them.

What’s in it For You?

DWT offers competitive compensation in addition to ample benefits including but not limited to :

• Choice of health and vision insurance plans
• 2 paid volunteer days for qualifying community service work
• Dental plan
• Fertility and adoption benefit
• Paid sabbatical after 13 years of service
• Tuition reimbursement
• Commuter benefits
• Retirement contribution

This job description intends to describe the general nature and level of work being performed by individuals assigned to this position.

It is not intended to include all duties and responsibilities.

Washington State

The annualized salary range for this position in Washington is $65,000 to $85,000 ($33.33 - $43.59 hourly). Actual pay will be adjusted based on the candidate’s education, training, experience and other job-related factors permitted by law.

Full time employees may be eligible for a bonus, health insurance with an optional HSA, long term disability, dental insurance, vision care, telemedicine and virtual short term solution based counseling services, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, subsidized backup care and caregiving resources, 401(k), vacation, sick time, 11 paid holidays each year and an employee assistance program.

For full-time employees, the initial vacation benefit is 15 days per year and 11 days of sick leave per year, accrued bi-weekly.

Additional voluntary programs include : voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, and pet insurance.

Commuter and Transit programs are also available.

Davis Wright Tremaine LLP embraces diversity, equity and inclusion. It brings out the best of what each individual has to offer and inspires us to build strong and lasting connections with each other, our clients, and our communities.

Diversity, equity, and inclusion are part of the fabric of Davis Wright Tremaine central to who we are and what we do. Our vision is to foster a culture where all talented individuals including those who are traditionally underrepresented in the legal profession can have, and can see, a path to success.

In order to support this vision, we request that you voluntarily provide the following demographic data. All self-reported demographic information is stored securely in a manner that is compliant with DWT’s privacy and security policies and is only accessible by authorized members of the Talent Acquisition and HR Departments;

it is not shared with any of the hiring decision-makers.