Inventory Specialist

Job Description

General Description :

The Inventory Specialist is responsible for tracking and receiving assets for Northern Virginia Community College and ensuring assets are accurately recorded and updated in all Inventory systems.

The position manages the College Physical Inventory process including running inventory reports and formatting them correctly, coordinating with inventory liaisons, reconciling inventory responses for errors and updates, ensuring missing assets are documented appropriately, requesting updates for all assets, verifying updates have been processed correctly, and providing confirmation of updates to liaisons.

Duties and Tasks :

• Assists the Property Control Manager with the financial accounting of all fixed assets transactions at Northern Virginia Community College
• Responsible for ensuring that the central inventory database is properly maintained at all College locations and that all fixed assets are tracked and documented
• Prepare reconciliation reports and perform analysis for the College Physical Inventory
• Research to proactively identify potential fixed assets received but not reported to the Property Control Office
• Provide guidance to Storekeeper Managers and end-users on the submission of tag requests and financial documentation required to account for the fixed assets
• Train AIS and eVA (receiving module) users to ensure inventory record accuracy and integrity
• Prepare all financial fixed assets reports required by the Property Control Office to conduct audits and to provide for the College Internal Auditors
• To Serve as a liaison with the Accounts Payable Office to acquire payment information for all fixed assets receiving transactions.
• This position frequently cross-trains and supports Warehouse Services with day-to-day mailroom and delivery operations when needed.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's / Required Qualifications KSAs :

• Excellent verbal and written communication and interpersonal skills required for interacting with all levels of the College administration and staff;
• Must be a goal-driven person with the ability to analyze data and work independently;
• Ability to comprehend and apply rules and regulations as required.
• Ability to provide solutions.
• Excellent attention to detail .
• Ability to use standard office equipment; Inventory applications, databases, and other related computer software and hardware;
• Capable of lifting and moving equipment and materials of moderate weight regularly.

Required Qualifications :

• Experience with warehouse or inventory operations and / or asset management.
• Experience in Microsoft Office with proficiency in MS Excel.
• Experience with customer service.
• Valid driver’s license.

Additional Considerations

• Experiencing managing a cyclical process.
• Experience managing a process from start to finish and verifying results.
• Experience in writing and presenting reports.

Operation of a State Vehicle Yes Supervises Employees No Required Travel Maybe required to travel between NOVA Campuses.