Seasonal Document Management Associate

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Job Title :

Seasonal Document Management Associate

Department :

Strategic Enrollment Admissions Systems & Imaging

The Document Management Seasonal Associate position in the Imaging Center within Strategic Enrollment Management (SEM) will be responsible for the intake and imaging process of paper documents.

Providing batching, scanning, and indexing of documents into an electronic document management system (OnBase) in support of campus partners both within SEM and the university.

Managing and processing electronic records through a case system (Salesforce), maintaining Student Information Systems (SIS) checklists as applicable.

Downloading documents from third party vendors and importing those documents into OnBase. Utilizing independent judgment to resolve imaging issues promptly and escalating items as needed to the Imaging Center Seasonal Supervisor.

Responsible for meeting productivity metrics as set by the Imaging Center Manager; supporting compliance to University Records Management policies and procedures across SEM, ensuring paper records are retained appropriately;

working individually and within a team environment to meet deadlines; shifting priorities as needed to meet service level agreements.

Supporting the intake of mail, on a rotating basis, at the Student Academic Services building, sorting and distributing mail to SEM partners.

Performs other duties as assigned.

This position is a seasonal position that begins in October and ends on or before March 31, 2025 working in a hybrid environment after in-office training : three days working remotely from home and two days working in the office building.

Training will be administered in-person for all job duty requirements. Multiple positions are available.

Qualifications

Required :

High School diploma or GED. 1 year of relevant experience required. Must have prior experience scanning documents, working with a content or case management system.

Desired :

2-4 years of relevant experience preferred.

Explore our extensive benefits

Work-life : Flexible and remote work arrangement opportunities where applicable, childcare program, and access to educational, athletic and cultural events.

Retirement : State pension and alternative options with competitive employer contributions, as well as optional supplemental plans.

Health : Medical, dental, vision and prescription coverage, life insurance, flexible spending accounts and wellness programming.

Time off : Paid vacation and sick time, parental and medical leave plus 11 paid holidays. Short and long-term disability options also available.

Financial : Tuition assistance for employees and their dependents, adoption assistance and discounts with preferred vendors and university partners.

Wellness : Lifestyle spending account, employee assistance program, health reimbursement account, and employee wellness program.