Interior Design Studio Office Administrator

Company Overview : We are a boutique interior design studio specializing in custom home designs that blend coastal charm with refined elegance.

Our projects reflect a passion for creativity, quality, and attention to detail. We are seeking a highly organized and resourceful Office Administrator to handle purchasing and fulfillment, ensuring the seamless execution of our design projects.

Job Description : The Office Administrator will manage the purchasing and fulfillment processes for the design team, coordinating orders, tracking deliveries, and maintaining vendor relationships.

This role requires a strong attention to detail, excellent organizational skills, and experience in procurement within the interior design or related industries.

Responsibilities :

• Administrative (Ongoing) :
• Greet walk-in guests (2-4 per day).

Design Support (Secondary) :

• Provide concierge design services for walk-in clients.
• Present product options to clients.
• Communicate with clients via email to assist with sales completion.

Specifications (Primary Focus) :

• Create and manage FF&E (Finishes, Fixtures & Equipment) schedules for construction-related items.
• Maintain and update the materials library.
• Meet with vendors to source and review materials for the library.

Purchasing & Fulfillment (Primary Focus) :

• Prepare proposals and manage purchase orders in IVY.
• Track projects, maintain schedules in IVY, and coordinate logistics for deliveries and installations.
• Leverage knowledge of vendor pricing to negotiate the best costs and manage mark-ups for client billing.
• Work closely with designers to ensure accurate product specifications and timely delivery.
• Maintain strong relationships with suppliers, vendors, and manufacturers.
• Oversee inventory levels of materials, furniture, and project-related items.
• Answer phone calls.
• Maintain the showroom, ensuring it is always presentable and organized.

Qualifications :

• Proficient in IVY
• Proficient with FF&E (Finishes / Fixtures / Equipment) in Google Sheets
• Proven experience in purchasing, procurement, or fulfillment (experience in interior design, furniture, or home decor is preferred).
• Strong organizational and multitasking skills, with a high attention to detail.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office (Word, Excel) and Google Workspace; experience with design software or procurement systems is a plus.
• Ability to work in a fast-paced environment and handle multiple projects simultaneously.
• Knowledge of furniture, finishes, and materials used in interior design projects is an advantage.
• Ability to troubleshoot and resolve issues with vendors and logistics.

What We Offer :

• Competitive salary based on experience.
• Opportunities to work on high-end custom design projects for both commercial and residential clients.
• A creative, collaborative work environment with a focus on growth and learning.
• Work in a beautiful studio in Manhattan Beach, steps away from the coast.

Job Types : Full-time, Part-time, Contract

Pay : $25.00 - $35.00 per hour

Expected hours : 20 40 per week

Benefits :

Flexible schedule

Schedule :

Monday to Friday

Education :

Bachelor's (Preferred)

Experience :

• IVY : 2 years (Required)
• Interior design studio work : 2 years (Preferred)
• Microsoft Excel : 2 years (Preferred)

Work Location : In person