Project Coordinator, Franchise Strategy & Multimedia (UP&E)

Job Description

About the Franchise Strategy Team

The Universal Products & Experiences Global Franchise Strategy team drives the global vision and strategic development and execution of our franchise strategy and marketing plans to cultivate brand growth and drive revenue throughout the franchise ecosystem.

Universal Products & Experiences’ Multimedia team manages the vision and voice of our leadership and global brand through : creative asset production, presentation development including narrative and design as well as working closely with our events team on creative and AV.

We are a team of makers, thinkers, leaders and rebels whose passion is to ignite ideas every day, in a culture that celebrates creativity, fresh thinking, executional excellence and each other.

Role Summary

The Project Coordinator, Franchise Strategy & Multimedia, will assist in supporting multiple projects across the two functional areas and will have opportunities to gain key project management skills.

The role primarily supports Project Managers, and also partners closely with team members across franchise strategy, brand creative, category management, product design & development, retail development / marketing, legal, global asset production and global asset management.

They will actively participate in best-in-class culture through exceptional teamwork and active engagement in team meetings to support the organization’s operational excellence.

Reports to the Director, Franchise Strategy Operations.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks.

Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range : $40,000 - $65,000

Qualifications

Essential Responsibilities :

• Assists UP&E Franchise Strategy Operations Director per their direction and guidance :
• Supports the annual franchise planning processes and timelines, designed to ensure alignment across the business, capturing cross-functional feedback
• Supports the development of sales and resource tools to the global organization, coordinating timelines and delivery, including sell sheets, presentation decks, slates and other materials as required
• Maintains UP&E Franchise Resource Hub, ensuring currency and identifying opportunities for updates and refreshes
• Tracks embargo and UP&E product and retail launch and set dates
• Assists and coordinates the development of ongoing Franchise communication vehicles, e.g., newsletters, alerts, and the availability of new materials
• Works with key stakeholders to ensure best-in-class representation of brands through coordination of marketing approval process
• Ensures timely distribution of forward-looking internal and competitive slates to business leaders, including presentation-approved slates for broader business use
• Partners with franchise strategy and regional franchise team members to deliver and recap quarterly Marketing Forum and additional communication events as required
• Assists UP&E Multimedia Operations Director per their direction and guidance :
• Responsibilities include, but are not limited to, supporting the development of presentations, digital marketing content, timelines and schedules

Supports the communication of meeting details and updates to all stakeholders

• Compiles post-event / meeting reports, documenting lessons learned
• Participates in active communication and checkpoints with third-party partners as directed
• Supports organization with the management and archiving process of presentations
• Assists in building an efficient and functional asset library
• Works in partnership with the Global Asset Production team to ensure production assets are properly prepared and packaged to be accurately posted on time via the digital asset management system
• Manages global presentation materials requests from various cross functional partners including multi-franchise and content-related requests

Partners with franchise, operations, multimedia, and studio teams to ensure fulfillment in support of key partner meetings, and special requests

• Assists all lead project managers with updates to project trackers, project management tools, budget trackers, and other ad hoc reports
• Recognizes sensitivity of studio assets and manages the watermarking, uploading, and distribution of assets to key internal stakeholders
• Collaborates with regions / vendors to localize assets based on business needs
• Maintains vendor list and annual vendor renewals across operations organization
• Supports project budgets, including budget planning, quarterly forecasting and pacing along with vendor set up, PO creation and invoicing
• Takes notes, helps to track agenda points, keeps meetings on track and on time and recaps next step
• Prepares and updates Keynote presentations to be used for meetings and other events
• Serves as member of Workfront task force team to develop the tool for broader Operations usage
• Contributes to the advancement and actualization of Universal’s diversity, equity, and inclusion commitments
• Additional duties as needed to meet business needs

Basic Qualifications :

• 1+ years of professional work experience, ideally in entertainment operations
• A team player prioritizing partnership, with the ability to follow instructions and follow through on projects
• Ability to work in a fast-paced environment with shifting / competing priorities and stretch assignments
• Effective communication, including speaking, writing and active listening as well as a professional presentation
• Basic project management skills, including project management software, note taking, scheduling, budgeting, attention to detail, time management, prioritization and multitasking abilities.

Experience in Workfront is a plus.

• Proficient in MAC, including Keynote, PowerPoint, Teams, OneDrive / SharePoint, Outlook, Excel, and Word
• Knowledge of Acrobat, Photoshop, Illustrator a plus

Eligibility Requirements

• Must have unrestricted work authorization to work in the United States
• Must be willing to work in Universal City, CA
• Hybrid : This position has been designated as hybrid, generally contributing from the office a minimum of three days per week.

Desired Characteristics :

• Bachelor’s degree
• Comfortable dealing with people at all levels and easily collaborates
• Positive, enthusiastic, and energetic when interacting with others
• A passion and interest in consumer products, film / content, franchise / marketing strategy and studio process
• A long-term interest in project management

Additional Information

NBCUniversal's policy is to provide equal employment opportunities to all applicants

and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation,

marital status, pregnancy, veteran status, membership in the uniformed services,

genetic information, or any other basis protected by applicable law.

NBCUniversal will consider for employment qualified applicants with criminal histories,

or arrest or conviction records, in a manner consistent with relevant legal

requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring

Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.

If you are a qualified individual with a disability or a disabled veteran, you have the

right to request a reasonable accommodation if you are unable or limited in your

ability to use or access nbcunicareers.com as a result of your disability. You can

request reasonable accommodations by emailing [email protected] .