A prestigious international law firm is seeking an Executive Assistant to support their partners, counsels, associates, and staff attorneys.
This would be a hybrid role, 9am to 5pm, with responsibilities like :
Performing standard administrative tasks : answering, screening, and placing phone calls; opening and routing mail; maintaining files, records, attorney calendars, and time records;
preparing attorney expense reports.
- Managing attorney emails (with permission) : processing new messages, organizing email folders, keeping attorneys informed of priorities, and filing emails in retention folders and SRM.
- Supporting business development : entering activities, maintaining contacts, and assembling mailing lists in InterAction.
- Handling document preparation : processing, preparing redlines, PDF conversions, and working directly with attorneys and clients.
- Coordinating with Client Accounting to ensure accurate client billing, preparing new matter reports, and updating client / matter codes.
- Researching and arranging complex travel, including visa requirements.
- Preparing check requests for vendor invoices.
- Ensuring proper functioning of software and hardware with technology support, including usage of Powerpoint and Excel.
- Assisting with attorneys' personal tasks as needed.
Qualifications :
- Proficiency with relevant firm software programs (e.g., Word, Outlook, Excel, PowerPoint) and ability to learn new systems.
- Strong attention to detail.
- Ability to manage multiple projects and shifting priorities.
- Capability to work independently and within a team.
- Flexibility to adjust working hours to meet business needs.
- Willingness to perform a wide range of tasks.
- Effective interpersonal and communication skills, both written and verbal.
- Ability to handle sensitive matters confidentially.
Education & Experience :
- High school diploma or equivalent.
- Minimum of three years of experience in an office environment or an equivalent combination of education and experience.
- LAW FIRM EXPERIENCE HIGHLY PREFERRED
Apply now for consideration. Compensation commensurate with experience.
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