Compensation and Timekeeping Analyst - Hybrid

UCSD Layoff from Career Appointment : Apply by 10 / 02 / 24. for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants : Apply by 10 / 14 / 24. Eligible Special Selection clients should contact their Disability Counselor for assistance.

DESCRIPTION

UC San Diego Health Sciences is a Vice Chancellor area within the University of California San Diego (UCSD). The organizational structure comprises of an Academic and a clinical enterprise.

The Academic enterprise encompasses over 18 departments and 2 professional schools (The School of Medicine and The Skaggs School of Pharmacy and Pharmaceutical Sciences) and is dedicated to teaching and research.

The clinical enterprise includes the UC San Diego Medical Center, the Jacobs Medical Center, the Sulpizio Cardiovascular Center, the Moores Cancer Center, the Shiley Eye Institute and Student Health all dedicated to patient care.

OUR MISSION is to deliver outstanding patient care through commitment to the community, groundbreaking research and inspired teaching.

OUR VISION is to create a healthier world - one life at a time -through new science, new medicine and new cures.

As a top-ranking, future oriented organization, we offer challenging career opportunities in a fast-paced and innovative environment.

The Vice Chancellor's Office follows a progressive philosophy of career-path development for its employees.

The Academic Resource Center (ARC) was established as a centralized business service center to provide Health Sciences departments with efficient standardized transactional support services for faculty, academics, scholars, and department liaisons in the areas of recruitment, appointment, academic reviews, personnel administration, and compensation.

ARC's goal is to provide expert, timely, and accurate service and advice in support of the UC San Diego Health Science's mission of groundbreaking research, inspired teaching, and outstanding clinical care.

Our Quality Standards are the operating priorities that guide the consistency of our staff and customer service experience.

2ReAct : Resourcefulness, Receptiveness, Accuracy, and Timeliness.

Under close supervision of the ARC Payroll Management Supervisor, the Faculty Compensation Assistant Analyst assists School of Medicine (SOM) departments with efficient, standardized transactional support in the following Faculty Compensation and Timekeeping functions :

• Payroll for Faculty, Academics, MSP Staff Physicians, GSR / TA, Housestaff and Postdocs
• Faculty Salary Worksheet Management & Entry
• Salary Analysis
• MSP Physician Contract Implementation* Faculty and Academic Timekeeping
• Additional Pay and / or Z Payment Processing

Acquires the skills to serve as a resource on faculty and / or non-faculty academic salary issues assisting with consultative services and acting as liaison between the SOM and Department Business Offices, faculty, employee, UCPath Center, Division Administrators, division staff, and other internal / external offices.

Assists in the faculty and non-faculty academic salary analysis and entry process in UCPath and ARC internal record keeping system, gathering, auditing and analyzing data.

Learns to analyze and implement faculty and / or non-faculty academic salaries, review and edit funding, and other items / issues related to faculty and non-faculty academic compensation.

Assists in the processing and auditing of Management & Senior Professional (MSP) Staff Physician contracts and compensation.

Follows predetermined timelines to ensure timely data entry and auditing of all faculty salary processes through the fiscal year and / or GSR quarterly salary implementation.

Manages heavy work flow and meets audit and payroll deadlines. Assists in all other duties related to faculty and non-faculty academic compensation administration as required.

Learns to apply professional UC Academic HR concepts, organization and / or system wide policies, and procedures in the completion of UC Academic HR assignments that are of limited scope and impact.

Receives instructions on most work assignments, and regularly consults with more senior academic HR Analysts and / or manager in the course of completing assignments.

Exercises some judgment within defined procedures and policies to determine appropriate action.

Working in office on Mondays, remote 4 days per week

MINIMUM QUALIFICATIONS

Four years of related experience, education / training, OR a Bachelor's degree in related area.

Acquiring knowledge of and ability to apply / interpret organization and college policies and procedures which govern academic HR.

School of Medicine academic salary structures, funding sources, and academic salary administration. Acquiring knowledge of academic compensation and benefits policies and procedures.

School of Medicine non faculty academic salary structures, funding sources, and non-faculty academic salary administration.

Acquiring knowledge of non faculty academic compensation and benefits policies and procedures.

Acquiring knowledge of organization, college, and departmental formal and informal policies and procedures, and understanding of variances to stated policies.

Demonstrated ability to organize workload effectively and efficiently, set priorities, to meet the job requirements in a timely, accurate fashion.

Demonstrated ability to work under continuous pressure with constant interruptions.

Acquiring knowledge of organization's human resource management system (HRMS) and other related business software programs and systems.

Such as, UC Path Payroll System, Oracle, and ServiceNow case management system. Demonstrated knowledge and experience using information technology to include MS Office, (i.

e. Word, Excel, PowerPoint OutLook, etc;) and relational databases.

Acquiring knowledge of unit academic culture and educational goals of discipline(s) served.

Analytical skills to conduct analysis and develop recommendations, demonstrating organizational and problem-solving skills.

Ability to recognize and analyze salary history trends and payroll discrepancies in order to make recommendations and submit payroll adjustments..

Skills to communicate effectively, both verbally and in writing.

Demonstrated ability to maintain strict confidentiality and use discretionary practices.

• Ability to work in dynamic team environment demonstrating ARC Quality Standards : RESOURCEFULNESS : Ability to independently find quick and innovative ways to overcome challenges;
• RECEPTIVENESS : Demonstrates a willingness to listen, acknowledge, and apply feedback, knowledge, ideas and suggestions with an open mind;

ACCURACY : Independently produces work and provides information that is consistently without error; and TIMELINESS : Delivers services in a time frame that meet or exceed expectation.

SPECIAL CONDITIONS

Employment is subject to a criminal background check.

Hybrid working at least one day per week on Campus and maintain a flexible work schedule based on department needs.

Restrictions on extended vacation in June and July.

Pay Transparency Act

Annual Full Pay Range : $53,800 - $91,000 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent : $25.77 - $43.58

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs.

The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position.

The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).