PROPERTY MANAGEMENT BOOKKEEPER

Job Details

Job Location

Beaverton, OR

Position Type

Full Time

Salary Range

$25.00 - $28.00

Job Shift

Job Category

Accounting

Description

Purpose : (General description and summary)

The Property Management Bookkeeper will be responsible for overseeing our property management departments financial health, meeting our third party client's financial goals, maintaining compliance with Oregon Real Estate Agency requirements and stabilizing our agency's property management internal accounting.

Accountabilities : (Responsibilities of the job)

Oversee all property financials that include rent entry for our internal and external property management portfolios.

Maintain and monitor several Client Trust Accounts.

Mortgage and bank reconciliations

Produce monthly financial reports

Review delinquency reports from YARDI with the Portfolio Management and Director.

Ability to accurately read and produce financial reports from Yardi, Excel and other platforms.

Ability to comply with OREA and OCHS financial reporting requirements

Oversee the processing of vendor billings and payments, and maintain complete and accurate accounts payable records

Ensure all journal entries are completely and accurately entered

Ensure complete and accurate general ledger accounts and reconciliations

Ensure accurate general ledger account coding and classification

Provide necessary financial statements and reports to the department's stakeholders and third-party clients.

Process proper billback allocations

Work with compliance on collections and proper state reporting

Participate in budget preparation and due diligence.

Complete move-in and move-out entries into Yardi

Process 1099's, collect w9's, file annual and quarterly taxes

Provide support to all other departments within the department.

JOB TITLE : Property Management Bookkeeper FLSA : Non-Exempt REVIEW DATE : 06 / 15 / 2024 DEPARTMENT : Property Management REPORTS TO (Title) : Director of Property Management

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Assist with year-end functions which include processing of 1099s and preparing financial documentation to send to tax accountants.

Compile financial data to generate accurate balance sheets, cash flow statements, profit and loss reports and other summarizing documents.

Analysis and forecasting may be part of the report.

Ability to organize data and deal with paperwork. Includes filing, scanning and copy of documents. Keeping the company's filing system organized.

Ability to assist in reconciliation of data submitted from off-site facilities to ensure accurate accounting of financial data.

Attend weekly supervisions with supervisor.

Collaborate with others at all levels of the organization.

Perform other duties as assigned.

Other General Expectations :

• Attend and positively participate in required meetings.
• Ability to work as a team member, remain flexible and establish priorities as a group.
• Ability to take direction from supervisor.
• Ability to learn new skills
• Ability to display a non-judgmental attitude.
• Ability to provide leadership.
• Creative, innovative and progressive problem-solver.
• Ability to multi-task and remain calm in a busy and stressful environment.
• Proficiency in Microsoft Office software (Word, Excel, PowerPoint, and Outlook)
• Follow all corporate policies, procedures, and protocols.
• Follow through on all directives and instructions.

Education / Experience :

Oregon Licensed Property Manager highly preferred or must gain licensing within 90 days of hire.

5 years of Property Management Experience

Minimum of 3 years of Accounting / Bookkeeper experience preferably in a Property Management capacity.

People with lived experience / Peer support experience are highly encouraged to apply.

Experience with OCHS and OREA compliance monitoring and through knowledge of Client Trust Account requirements and due diligence.

Excellent written and oral communication skills.

Ability to read and interpret complex documents such as balance sheets, P&L Statements, Excel spreadsheets, YARDI financial reports and others.

Ability to provide technical assistance on complex compliance issues in a simple straight forward manner.

Ability to work in a complex and changing organization and adapt to changes in structure and work priorities.

Advanced computer skills including database applications, Excel, Word, PowerPoint and Outlook.

Strong attention to financial detail and ability to financial data points to various stakeholders.

Professional attitude and demeanor.

Strong interpersonal skills and the ability, willingness and sensitivity to work effectively with a wide range of constituencies, including people with special needs, in a diverse community setting.

Ability to interface effectively with property management and interdepartmental relationships.