Administrative Assistant

Are you a professional that wants to take on a newly created role? Are you a naturally motivated individual that seeks only to give the best of yourself every day in all you do?

Are you looking for a career and not just a job?

If you’ve answered these questions with a resounding Y-E-S we encourage you to apply today!

About Us

Right at Home is looking for an individual to join our team. One who is as driven as we are to improve the quality of life for those we serve.

It’s an incredibly rewarding mission that our team is dedicated to achieving. Our owner, the support staff, and our caregivers all play key roles in empowering seniors and adults with disabilities with the care they need to remain in their homes.

It’s not just a bonus in our eyes, it’s the basis of everything we do. If you’d like to help us live out our mission, join our team!

What You’ll Get to Do

As our Administrative Assistant, you will serve as our Director of First Impressions and help maintain a calm, professional office atmosphere in a high functioning, fast-paced environment.

No day will be the same, we assure you this!

Handling of general business activities including maintenance of records, day-to-day office operations, light accounting, and other clerical requests.

This essential role serves as Director of First Impressions and helps maintain a calm, professional office atmosphere in a high functioning, fast-paced environment.

You’ll touch the lives of our employees and clients from the initial call throughout our service. From recruitment to onboarding to performance management to retention to care coordination, this role has it all!

You’ll take a creative approach to recruitment, assisting with outbound calls, coordinating client and caregiver schedules and helping manage our office.

You’ll tirelessly invest in team members to be the best care provider in the area.

You’ll have the passion, the desire, the heart, and the ability to be forward facing at times or the champion behind the scenes - making an impact on this business daily.

Essential Duties : Essential job duties for this position include the following items. Other duties must be performed as assigned or required.

• Answers phones, screens, directs calls and takes messages using good telephone technique.
• Greets and assists everyone who comes into the office in a professional and courteous manner.
• Data entry into various systems of all new clients, prospective clients, associates, and vendors.
• Sets appointments and explains the initial application process for new employee candidates.
• Assists with recruiting and onboarding - including tracking incoming calls, number of candidates, work references, and new hires.
• Verifies valid licenses and certifications with appropriate licensing body.
• Handles incoming and outgoing mail.
• Prepares new hire packets, new client homecare record books, and client information packets.
• Prepares time sheets for payroll processing by sorting and alphabetizing them.
• Maintains office supply inventory and orders supplies as needed.
• General clerical duties include scanning and filing.
• May assist in composing company correspondence as directed by management.
• Maintain electronic and hard copy filing systems.
• May record, compile, transcribe, and distribute minutes of meetings.
• Assist with coordinating maintenance of office equipment as needed.
• Uphold, support, and promote all company policies and procedures.
• Other duties and projects may be assigned.

Supervisory Responsibilities : None

Qualifications : To perform this job successfully, the individual in this position must be able to perform each essential duty satisfactorily.

The requirements listed below are representative of the minimum knowledge, skills and ability required.

Education / Experience :

• High School Diploma or general education degree (GED).
• 2-4 years’ administrative assistant or similar position preferred.
• Effective and clear communication both written and verbal.
• Excellent interpersonal relations abilities.
• Exceptional telephone skills.
• Excellent time management and organizational skills.
• Able to demonstrate sound judgment.
• Advanced problem-solving and decision-making skills.

Compensation : $35,000.00 per year