Secretary IV - Communications Department

$ per hour12 month calendar with standard benefits

This position works 8 hours per day and 40 per week.

The scheduled work hours for this position are 7 : 30 AM - 4 : 00 PM

This position start on October 1, 2024.

This institution is an equal opportunity provider.

INTERNAL APPLICANTS MUST ATTACH THEIR INTERNAL TRANSFER APPLICATION BY THE INTERNAL CLOSING DATE TO BE CONSIDERED FOR AN INTERVIEW.

Internal closing date is July 18, 2024

POSITION SUMMARY : With minimal supervision, performs moderately complex office assignments within a support facility.

ESSENTIAL FUNCTIONS :

• Use of telephone, correspondence and other communication techniques to support and complete important. assignments.
• Strong oral and written communication and organizational panning skills.
• Deals with the public and staff in a positive, professional manner with an emphasis on customer service.
• Schedule appointments and arrange meetings.
• Submit work orders and arrange servicing of building equipment.
• As directed, assists with routine budget, purchasing and personnel tasks.
• Performs other duties as assigned.

ESSENTIAL SKILLS AND ABILITIES :

• Communicates with and responds to inquiries from employees and the public regarding school district activities.
• Assists with the production and dissimination of materials for district and community events, programs and activities.
• Proofreads and edits written materials to ensure accuracy of details and conformity with the Associated Press Stylebook
• Assists with the production and dissemination of materials requested by members of the news media, communications department, school district staff and / or the general public.
• Handles and distributes department mail in a timely manner.
• Answers and directs incoming telephone calls, taking accurate messages as needed
• Types memos, correspondence, reports and other documents
• Performs a variety of clerical duties
• All other related duties as assigned by the Chief Communications Officer or designated staff.

BASIC REQUIREMENTS :

• High school diploma or GED; prefer some formal secretarial knowledge.
• Knowledge of office procedures, computers, use of copy equipment, calculator, fax, email and Microsoft Office programs.
• Skill in handling multiple tasks and prioritizing assignments.
• Ability to handle verbal and written communications in a tactful manner.
• Possess excellent understanding of grammatical rules of correspondence.
• Possess genuine interest in serving students, staff, families and community members.

EQUIPMENT USED :

Standard office equipment.

WORK ENVIRONMENT :

Ability to work in a variety of locations, travel throughout the District, work non-traditional hours which may include evenings and weekends and meet the physical demands of handling a variety of student needs.

While performing duties of this job, the employee is regularly required to sit, talk, hear, walk, stand and reach.