Development Assistant (Administrative Assistant III)

Development Assistant (Administrative Assistant III)-34231University Staff

Description

University of Colorado Anschutz Medical Campus

Department : Advancement

Job Title : Development Assistant (Administrative Assistant III)

Position # : 00760328 Requisition # : 34231

Job Summary : Position Emphasis :

Position Emphasis :

Under minimum supervision, performs tasks of Administrative Assistant III and may provide functional guidance to clerical staff.

Applies skills and knowledge in multiple functions.

Examples of Work Performed :

General and Strategic Administrative 60%

• Performs development functions on behalf of 4-5 development officers and is a first point of contact for internal and external colleagues.
• Provides administrative support functions, such as answering and directing phone calls and emails, sorting and distributing mail, establishing and maintaining files, document management, maintaining office equipment, copies and faxesdocuments.
• Schedules meetings and appointments, and proactively maintains calendars to ensure efficient time management. Assists staff with calendar management, expense reimbursement, and data entry relative to contacts and activities as needed.

Coordinates actions, questions, and decisions between manager and others.

Works with supported staff as a strategic partner to help the team be as efficient as possible. Acts in a proactive manner at all times.

Follows through on assignments from beginning to end, ensuring to always close the loop and remain in constant communication with the requestor throughout the project.

Technical Administrative 40%

• Processing of checks including research on source of gift and destination of funds.
• Assists in fund agreement setup, routing, and stewardship activities. Utilizes data from the central database to create requested reports, spreadsheets, and correspondence on a routine basis.

Generates and refines downloads for reports and mailing labels as requested by staff.

Completes new account forms, routing, and following-up on forms and fund agreements to ensure required approval signatures are obtained in timely manner;

provides complete information to accounting and stewardship departments and processing staff. Processes donor checks and gifts, complete routing and tracking of forms, and generates appropriate acknowledgments.

Updates donor database with notes, strategic plans, contact reports, tasks, etc. to ensure the most current and relevant information is available.

Researches and resolves issues or discrepancies daily regarding donations, fund transfers, and new gift funds. Follows up to confirm changes have been made.

• Prepares routine and non-routine correspondence,
• Mail fund agreements, donor gifts, communications materials, and other items at the request of the supported staff.
• Acts as liaison between the Foundation and the University regarding questions, research information, reports, and operations.

Other and Events Support 10%

• May be asked to work after hours and / or weekends for donor related functions periodically
• Other duties as assigned.

Work Location :

Hybrid this role is eligible for a hybrid work schedule with at least one day on campus and as needed for in-person meetings and events.

The employee must reside in Colorado.

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