Assistant Director of Post-award Administration

Posting Details

Posting Information Posting Number PG193370EP Internal Recruitment No Working Title Assistant Director of Post-award Administration Anticipated Hiring Range Commensurate upon education and experience Work Schedule Monday-Friday, 8am - 5pm, Flexible work arrangements, including virtual / hybrid work locations, may be available.

Job Location Raleigh, North Carolina Department College of Sciences Research About the Department The College of Sciences (COS) brings together the mathematical, physical and biological sciences in a research-intensive environment that simultaneously values excellence in teaching and a strong community engagement.

The COS Research Office is the nucleus of research administration and support; providing a full suite of pre- and post-award services to enhance the research, teaching, administrative and outreach functions of the College.

Key office responsibilities include proposal development and submission, portfolio management, effort reporting, and responding to departmental and faculty post-award and other research administration needs.

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NC State promotes an integrated approach to problem solving that transforms lives and provides leadership for social, economic, and technological development across North Carolina and around the world.

NC State’s land grant mission of teaching, research and service is dedicated to the service of North Carolina and its people.

Applicants are encouraged to review the institution’s mission, vision and strategic plan, and consider how their background, interest and experience would enable them to support the university.

Essential Job Duties The Assistant Director of Post-award Administration (ADPA) will oversee / coordinate post-award Post Award work for all departments, centers, and clusters (including Science House, State Climate Office, NIH Superfund Research Center, the Bioinformatics Research Center, and the new National Cancer Institute Center) within the College of Sciences.

Reporting to the Director of Post-award Administration with a dotted line to the Associate Dean for Research, the ADPA will essentially serve as an internally-facing coordinator for COS Research Post award and function as a backup to the DBO staff, as well as the college research office post-award team that could help anyone at any time, regardless of department.

This position offers a unique opportunity to lead and optimize post-award operations within COS, contributing to the success of research projects and faculty members while staying abreast of industry changes and best practices.

Additionally this position will be a backup for representing The COS Office of Research Administration at relevant University meetings such as bi-monthly RSC (Research Support Council) meetings, the primary contact for monthly meetings with Contract and Grants, new award meetings, and any other meetings or events deemed appropriate by the Director or Associate Dean for Research.

As the ADPA, you will regularly interface and coordinate with the Director, the post-award team, and the departmental DBOs to ensure Post Award work is being completed in a timely manner.

In this role you will develop best practices, create SOPs, reduce the administrative burden on faculty, help ensure post-award workload is reasonable and manageable, and supervise / train the post-award team.

Key responsibilities for this position include but are not limited to : Post-Award Management and Oversight :

• Prepare monthly reports to reconcile at the college level and identify problems / issues that need immediate attention.
• Partner with the post-award staff to handle complex problems and tasks.
• Serve as the COS liaison and primary point of contact for post-award system meetings, changes, or testing opportunities.
• Provide back support to Post-award accountants for closeouts, PMR’s, and TEARS.

Collaboration and Coordination :

• Coordinate often with the Department Head post award administrators to ensure no conflict of interest situations will occur and eliminate significant audit risks.
• Offer advisory services to the COS centers, aiming to enhance quality and establish centralized oversight and management at the college level.

Leadership and and Support for Post-Award Activities :

• Conduct regular (quarterly) meetings with PIs and departments (DBO, Post Award, L2) to review portfolios, provide budget projections, and make proactive changes to the projects.
• Assist the Research Director, answer questions for the Department Heads, and keep them abreast of their departments research portfolios and activities.

Other Responsibilities Other duties as assigned. Qualifications Minimum Education and Experience Require post-baccalaureate credentials or a bachelor’s degree in research administration or equivalent from an accredited institution plus alternative or equivalent professional training and experience.

Other Required Qualifications

• Substantial relevant experience, including management, accounting, compliance, award tracking, or administrative duties in an academic center or unit.
• Considerable knowledge of Research Administration, including pre-and post-award duties
• 1+ years NIH post-award experience or experience in an NIH-funded research center
• Some familiarity with or knowledge of IRB reporting requirements.
• Ability to communicate effectively with the research staff, six departments, multiple centers and clusters, and the ADR.
• Demonstrated Strong capacity to remain composed, prioritize and delegate tasks under various levels of pressure and to retain a customer-oriented mindset.
• Proficient in collaborative team leadership, independent SOP creation, and making autonomous decisions that align faculty and staff needs with compliance requirements.
• Willingness to regularly attend NIH training sessions and translate that knowledge into practice, including new processes and procedures as needed.
• Effective time management skills and ability to manage overlapping deadlines
• Excellent word processing, spreadsheet, database, and email skills.

Preferred Qualifications

• Familiarity with NC State systems, particularly on the post-award side. At a minimum, PINS, RADAR, RED, and WRS.
• Knowledge of NC State Research Administration
• 5+ years experience of research administration experience with a strong background in grant financial management
• 2+ years of managerial experience preferred.
• Strong communication skills, organizational skills, and the capacity to innovate are essential.
• Ability to work with and lead groups of individuals with varied and diverse thoughts and ideas.
• Proven leadership skills that supports professional development opportunities, effective conflict resolution, and meaningful team collaboration for teams up to 10 individuals.
• Demonstrated customer service skills and willingness to travel anywhere on campus to work with faculty, staff, or center teams.

Required License(s) or Certification(s) N / A Valid NC Driver's License required No Commercial Driver's License required No Recruitment Dates and Special Instructions Job Open Date 04 / 26 / 2024 Anticipated Close Date Open Until Filled Special Instructions to Applicants Please include a cover letter, resume and contact information for three professional references.

Position Details Position Number 00108902 Position Type EHRA Non-Faculty Full Time Equivalent (FTE) (1.0 40 hours / week) 1.

0 Appointment 12 Month Recurring Mandatory Designation - Adverse Weather Non Mandatory - Adverse Weather Mandatory Designation - Emergency Events Non Mandatory - Emergency Event Department ID 170501 - College of Sciences Research AA / EEO NC State University is an equal opportunity and affirmative action employer.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.

Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact to speak with a representative at the Office of Institutional Equity and Diversity.

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