Project Administrator

The Project Administrator (PA) contributes to the team by : entering accurate job data into various systems setting up the job folders reading the contract for job specific details ensuring the team is aware of any specific client guidelines selecting appropriate templates CSI Data AIA 703, 702 requesting documents from the client coordinating and scheduling the site visit as needed establishing deliverable due dates conducting government research for the subject property uploading documents received completing assigned sections of the report manipulating photos into our template adding data from the Application for Payment to our spreadsheet template reviewing the final product for continuity and language converting all native documents into an electronic pdf deliverable and issuing it to the appropriate parties create and send an invoice The PA is also responsible for : being the knowledge leader on company protocols and standards typical administrative duties such as receiving couriers, answering the phone, office and breakroom inventory Skills Required The successful PA will : display exceptional proofreading, editing, content reading, and formatting skills be able to communicate with appropriate outside parties via phone and email displaying a high degree of professionalism and confidentiality be comfortable conducting basic research by phone and online perform successfully in a self-directed manner as well as within a team diligently communicate with team to meet job deadlines respond to fluctuating work loads and changing priorities with a positive attitude organize details for multiple jobs, multiple clients, and multiple teams have exceptional attention to detail continually seek to learn about our clients, building systems, real estate transactions, and how to be a valued team member understand the nature of our business is demanding and that a certain amount of flexibility is critical, and overtime is sometimes required high school diploma or equivalent required Software Skills Required Proficiency in Outlook, Word, Excel Beneficial experience with Teams, Office, CSI Data Format Employment Type : Full Time Years Experience : 3 - 5 years Bonus / Commission : No