Executive Personal Assistant to CFO

Job Title : Executive Personal Assistant to CFO Department : Administration

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Reports To : Chief Financial Officer (CFO) Effective Date : 7.22.24

Location : Doral, FL Position Type : Full-time

DreamFields is one of the top 5 cannabis companies in the industry through our leading #1 pre-roll brand, Jeeter. The company is very passionate about producing world-class marketing, high quality, innovative products, delivering unprecedented customer experiences, having cutting-edge operations, and curating an amazing company culture & thriving work environment.

With over 1500+ employees we are proud to be one of the most loved employers in the industry. The company continues to experience exponential month-over-month growth as one of the fastest-growing companies in the cannabis industry and we have begun our aggressive national expansion to all the legalized cannabis states in the USA.

Job Summary :

The Personal Assistant to the Chief Financial Officer (CFO) requires a dynamic, dedicated, and highly organized individual who can manage a range of important personal tasks and collaborate on business tasks with efficiency and discretion.

Responsibilities include managing the CFO's personal schedule, coordinating personal travel, handling administrative tasks, managing the personal estate & residences, overseeing the management of pets, running daily errands, coordinating small events & gatherings and assisting with vehicle fleet management.

The ideal candidate will be adaptable, proactive, sharp, a problem solver, task & results oriented, and able to maintain confidentiality while ensuring the CFO's daily operations run smoothly.

This is a full-time position that demands flexibility and a high level of commitment.

The Executive Personal Assistant to the CFO will provide comprehensive support, ensuring smooth and efficient operations in both professional and personal aspects of the CFO's life.

This role requires a high level of discretion, proactive planning, and the ability to handle various tasks simultaneously.

Duties and Responsibilities :

• Personal Support :
• Manage and coordinate the CFO's personal schedule, appointments, and meetings.
• Assist with administrative tasks, including email management, document preparation, signatures and filing.
• Organize and coordinate travel arrangements, including flights, accommodations, events and itineraries.
• Coordinate personal scheduling, including personal appointments, social engagements, and family commitments.
• Plan and organize personal trips, including researching destinations, booking travel, and arranging activities.
• Run and manage various errands such as grocery shopping, picking up packages, and other necessary supplies.
• Procure and prepare gifts for personal and professional occasions.
• Research, gather information and present options so that decisions can be made.
• Estate & Vehicle Management :
• Coordinate vehicle care and maintenance, including scheduling services, cleaning, repairs, new purchases, etc.
• Manage household tasks, including minor cleaning, house inventories, incoming mail & packages and organization.
• Coordinate with Vendors & Subcontractors on house related matters, upgrades and small repairs & maintenance.
• Pet Care Management :
• Provide pet care services, including feeding, walking, watching, and work with professional groomers.
• Schedule and attend veterinary appointments.
• Ensure a safe and healthy environment for pets.
• Flexibility and Availability :
• Be available outside of regular working hours for urgent tasks and emergencies.
• Adapt to changing priorities and schedules as needed.

Qualifications :

• Proven experience as a personal assistant or in a similar role.
• Excellent organizational and time-management skills.
• Strong communication and interpersonal abilities.
• Ability to multitask and prioritize effectively.
• High level of discretion and confidentiality.
• Valid driver's license and reliable vehicle.
• High energy and proactive approach to tasks.
• Comfortable with minor household cleaning and maintenance.
• Pet care experience preferred.

Working Conditions :

• This position will require occasional evening and weekend work.
• The role involves traveling to various locations for errands and other tasks.

EEOC : DreamFields is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status.

All candidates must be willing to submit to a background check to be considered for the position.

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