Assistant Director of Human Resources

CIRCUIT COURT OF COOK COUNTY

Read the overview of this opportunity to understand what skills, including and relevant soft skills and software package proficiencies, are required.

ADULT PROBATION DEPARTMENT

JOB TITLE : ASSISTANT DIRECTOR OF HUMAN RESOURCES

DIVISION : ADMINISTRATION

GRADE : 20 NON-UNION

REPORT TO : DIRECTOR OF HUMAN RESOURCES

ESSENTIAL DUTIES :

• Participate in all aspects of labor relations, including grievances, arbitrations, and collective bargaining;
• Develop materials supporting the hiring and promotion process, including job descriptions, job postings, interview materials, and appropriate skills tests;
• Interview candidates for hiring and promotion, make recommendations to the Director of Human Resources and / or Chief Probation Officer as to candidates’ suitability;
• Conduct or acquire background checks and employee eligibility verifications;
• Facilitate ADA Accommodations meetings with employees and implement appropriate accommodations;
• Administer all employee benefits, including FMLA and other leave of absence requests;
• Work with Finance in preparing the department’s budget;
• Maintain employee personnel records in compliance with the Personnel Records Review Act;
• Assist the Director of Policy with the development and maintenance of Human Resources Policies & Procedures;
• Conduct exit interviews, ensure a smooth transition for employees leaving the Department;
• Plan onboarding strategies and perform new employees’ orientation;
• Prepare Departmental reports upon request;
• Assist Counsel with discovery for lawsuits, EEOC and IDHR charges;
• Respond to employment-related inquiries from applicants, employees, and supervisors in a timely manner;
• Supervise the Payroll Manager, Leave Coordinator, and other Human Resources personnel;
• Serve as a liaison between the department and other county agencies;
• Perform all other duties as assigned.

The duties listed are not set forth for the purpose of limiting the assignment of work. They are not to be construed as a complete list of the duties to be performed under the job title or those to be performed temporarily outside an employee’s normal line of work.

QUALIFICATIONS :

• Establish residency in the State of Illinois within 90 days of hire.
• Possess a master’s degree in management, public administration, criminal justice, or social services, and one or more years employment in probation / court services;

or a bachelor’s degree and two or more years employment in probation / court services.

• Law degree preferred.
• Possess one or more years of human resources management experience.
• One or more years of labor relations experience strongly preferred.
• Knowledge of Microsoft Word, Excel, Access programs, including ability to create documents & spreadsheets and manage databases.
• Proficiency with Microsoft Outlook and virtual platforms such as Zoom, ability to create and manage event invitations.
• Have excellent oral and written communication skills, and superior command of English grammar. Possess strong presentation skills.
• Ability to perform a variety of tasks, prioritizing based on urgency, and ability to change assignments on short notice.
• Possess the ability to exercise independent judgment within prescribed limits and complete miscellaneous projects and problem solving.
• Attentiveness to detail and sensitivity to issues of confidentiality and professionalism.
• Possess the ability to work independently and within a team structure, demonstrating the ability to effectively manage multiple staff members.
• Demonstrate strong multitasking, organizational and time management skills.
• Possess the ability to complete all other duties as assigned.

The duties listed are not set forth for the purpose of limiting the assignment of work. They are not to be construed as a complete list of the duties to be performed under the job title or those to be performed temporarily outside an employee’s normal line of work.

WORKING CONDITIONS - PHYSICAL REQUIREMENTS :

• On a continuous basis, sit at a desk for extended periods of time in front of a computer screen.
• Able to ambulate throughout the office.
• Intermittently twist to reach equipment or supplies surrounding desk.
• Strength to lift equipment and materials weighing up to 20 pounds.
• Use telephone and computer keyboard daily.
• Willing to travel to various worksites.
• Available for 100% in-person work duty.

APPLICATION INSTRUCTIONS :

In addition to the application, qualified applicants should submit :

• Letter of interest addressed to Chief Probation Officer Megan Volker, addressing work experience and the qualifications for this position.
• Applicant’s current resume.

This position requires a pre-employment drug screening and criminal background check. Applicants are advised that as a Drug Free Workplace, use of medical or recreational marijuana is prohibited and will disqualify a candidate from employment.

All offers of employment are contingent upon successful completion of all screening and Appointing Authority approval. Application materials should be submitted on or before 5 : 00pm on Friday, August 30, 2024 via :

https : / / officeofthechiefjudgeadultprobationcookcounty.applytojob.com / apply

THE CIRCUIT COURT OF COOK COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER

THE CIRCUIT COURT OF COOK COUNTY - OFFICE OF THE CHIEF JUDGE and ADULT PROBATION DEPARTMENT IS AN EQUAL OPPORTUNITY EMPLOYER.

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