Office Manager

PositionSummary :

Thepurpose of this position is to support the daytodayoperations of the SAMPLE COMPANY. The incumbent inthis position will work closely with theBoard of Directors DeputyDirector and Executive Director to manage the office including record keepingdatabase management and hygiene scheduling meeting preparation andsupport and coordination of the Executive Director and D eputy Directors activities.

EssentialDuties and Responsibilities :

ExecutiveAssistant Responsibilities

AssistExecutive and Director s with projects research and tasks as needed .

Manageexecutives and Directors schedule s and communications including the proactive arranging andscheduling ofmeetings events travel andbreaks.

Draftkey communications correspondences and presentations to and for the Boardof Directors andcommittees .

Prepare and distribute briefing packetsann ual quarterly and monthly reports andother collateral as assigned bymanagement

Arrang e meetings for internal team that include Directors i .e. staffmeetings and meetings among staff and / or Boardmembers.

Managethe invitation process and follow up with Board Membersand elected officials to attend events.

OfficeManagement Responsibilities

Manageall general office management dutiesincluding work orders purchases officesupplies generalorganization incoming and outgoing mailsubscriptionsvendors Mobile IT and phoneaccounts .

Setup and clean up after inofficemeetings .

Serveas internal subject matter expert for the software system ensuring that data within iscurrent and usable r unning reports andanalytics as required andensuring that all team members understand the functionality anduse of the system.

Inputdata into software system including but not limited tomeeting notes research pertinent files donor sponsorship andmembership contributions.

Provideevent support to SAMPLE COMPANY staff and volunteers asneeded.

Requirements

RequiredQualifications

Bachelorsdegree in business administration or a related field or equivalentexperience.

Experiencemanaging or supporting the internal operations of office management general support to externallyfacing leaders budgetdevelopment and management project andcontract management.

Provenability to manage multiple projects on time and on budgetsimultaneously.

RequiredCompetencies :

Strongorganization skills attentionto detail andaccuracy .

Strongdecisionmaking actionplanning and prioritization skills

Selfstarter resultsoriented and solution oriented .

Computerliteracy (word processing spreadsheets PowerPointetc.).

Excellentcommunication skills both orally andwritten.

Supervisoryskills.

Abilityto maintain strict confidentiality ofinformation.

Benefits

BenefitPackage

Fullbenefits are paid by the employer 100% upon the start ofemployment.

RequiredQualifications Bachelor's degree in business, administration, or arelated field or equivalent experience. Experience managing orsupporting the internal operations of office management, generalsupport to externally-facing leaders, budget development andmanagement, project, and contract management.

Proven ability tomanage multiple projects on time and on budget simultaneously.Required Competencies : Strong organization skills, attention todetail, and accuracy.

Strong decision-making, action-planning, andprioritization skills Self-starter, results-oriented, andsolution-oriented. Computer literacy (word processing,spreadsheets, PowerPoint, etc.

Excellent communication skills,both orally and written. Supervisory skills. Ability to maintainstrict confidentiality of information.