Executive Assistant- (Full-time)

Job Description

Job Description

Established in 1899, Child & Family Service (CFS) is a community-based organization with a mission of strengthening families and fostering the healthy development children.

CFS has been a fierce advocate for children and families in the midst of social injustices and inequalities. Our statewide support, counseling, and therapeutic programs help individuals and families heal from trauma, prevent abuse and neglect, and can break the cycle of generational poverty.

OUR MISSION

Strengthening families and fostering the healthy development of children.

OUR VISION

Healthy, thriving individuals and families building strong, multi-cultural communities across generations.

OUR VALUES

HOPE values : H umility, O wnership, P erseverance, E ngagement

We offer an extensive array of benefits for our employee including paid time off, preventative health care paid time off, birthday floating holiday, volunteer floating holiday, 15 Paid Holidays in a Year (16 in an Election Year), Medical / Dental / Vision / RX plans, Opt-out incentive, 401(k), flexible spending plans, & more.

Come join Child & Family Service and help us serve thousands in our communities!

SUMMARY OF DUTIES

Reports to a member of the Executive team. Performs technical and advanced administrative duties in support of the organization in the areas of procurement, contract management, compliance reports, budget and financial management, report preparation and internal / external communication.

Oversees administrative contracts. Coordinates various Board and committee meetings. Flexibility required as responsibilities and priorities may change.

Involves a high degree of confidential information.

EDUCATION AND TRAINING REQUIREMENTS

High school plus additional training equal to 2 years of college, which requires knowledge of a specialized field or may lead to licensing (data processing, accounting, human services), or formalized apprenticeship program.

For example, certified substance abuse counselor, bookkeeper, etc.

EXPERIENCE

Over two years, up to and including four years.

SPECIAL KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED

Excellent communication and interpersonal skills; effectively coordinates with staff, contractors and Board members - in-person, via email, and via telephone.

Collaborates with diverse teams and builds consensus.

Prepares business correspondence.

Performs work consistent with standard office administrative tasks and procedures, including use of standard office equipment and Microsoft Office applications - including MS Excel, Word and Sharepoint.

Performs technical, specialized, complex and difficult administrative work requiring the use of independent judgment.

Interprets and implements policies, procedures and computer applications related to the office and organization unit to which assigned.

Analyzes and resolves administrative and procedural problems.

Performs research and prepares reports and recommendations.

Oversees projects or programs and / or supervising, monitoring and evaluating the work of volunteers and temps as directed.

Organizes own work, coordinates projects, sets priorities, meets deadlines and follows up on assignments with minimum direction.

Uses initiative and independent judgment within established policy and procedural guidelines.

Valid driver's license, current no-fault insurance and access to an insured vehicle.

Ability to work flexible hours as needed.

OTHER POSITION REQUIREMENTS

• This job requires a valid Hawaii driver's license, a clear driver's abstract, and willingness to travel in personal vehicle on an as-needed basis throughout the island.
• This position is subject to a criminal background investigation and continued employment is contingent on a record clear of convictions.

At Child & Family Service, we value and celebrate diversity, equity, inclusion, and belonging. We are proud to be an equal opportunity employer and prohibit discrimination and harassment of any type without regard to race, color, religion, age, national origin, disability status, genetics, veteran status, sex, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

We apply this to all aspects of employment, including, but not limited to, recruiting, hiring, promotion, transfer, leave of absence, and termination.