Office Manager

Job Description

Job Description

Company Description

YuMe (part of the Maxx Group) is an award-winning global toy brand that dreams of bringing people together through imagination, fun, and entertainment.

YuMe , inspired by the word meaning to dream in Japanese, is recognized for its highly stylized plush, surprise capsules, and other toy lines, which have gained strong momentum in North America, Europe, the Middle East, and Asia since 2018.

The YuMe brand designates the highest quality soft and hard toys featuring popular entertainment brands Stranger Things, Squid Games, Disney, Sanrio, Wizarding World, DC Comics, Power Rangers, Transformers, Among Us, JuJutsu Kaisen, Spy x Family and many others.

https : / / www. yumetoys.com /

https : / / www.maxxgroupglobal.com /

Job Description

Opportunity :

The primary focus of this role will be back-office support of our North American offices and coordination with overseas offices.

The Office Manager will play a pivotal role in the organizational ecosystem, orchestrating various functions to ensure the smooth and efficient operation of daily activities.

We are currently working a 4 / 1 hybrid schedule, and only local candidates will be considered.

This opportunity offers tremendous potential for advancement, ideal for someone seeking career development in the consumer products and toy industries.

Only local candidates will be considered.

Key Responsibilities :

• Manage human resources function for the United States and Canada offices, including hiring, onboarding, offboarding, employee file maintenance, performance management, employee relations, grievances and disciplines.
• Oversee payroll and benefits administration, ensuring accurate and timely salary payment, and compliance with the relevant regulations.
• Collaborate with management to develop budgets, monitor expenditures, perform financial planning and cost analysis.
• Liaise with Hong Kong Finance team to reconcile financial records, track expenses, prepare monthly financial reports and oversee fixed assets management.
• Oversee the facilities management, coordinate maintenance activities, address safety concerns, and manage office supplies and equipment.
• Implement and enforce office policies and procedures, and provide guidance and training to staff regarding policy adherence.
• Provide administrative support to the management team and staff, including managing calendars, scheduling appointments, coordinating meetings, and handling correspondence.
• Liaise with vendors, suppliers, and service providers for office-related needs. Obtain price quotes, negotiate contracts, and monitor vendor performance.
• Organize staff activities, events and travel arrangements.

Compensation / Benefits :

Comprehensive compensation package including competitive salary commensurate with experience, medical, dental & vision coverage, HSA / FSA, 401K with company match, company-paid basic life insurance, paid time off, performance bonus, and other valuable benefits.

Qualifications

• Previous experience as an office manager in a small office environment is highly preferred.
• Ability to multi-task and take ownership over multiple projects.
• Excellent organization, interpersonal, time management and prioritization skills.
• Exceptional communication skills, both written and spoken.
• Experience in providing HR support to both exempt and non-exempt employees.
• Financial acumen, accounting skills and attention to details.
• Experience in accounting and ERP systems.
• Experience in a fast-paced and ever-changing environment.
• Microsoft Word, Excel, and Outlook fluency required.

Additional Information

Application Process :

Please upload your resume and a cover letter outlining why you are a good fit for this position. No telephone calls, please.

All responses will be kept strictly confidential. Maxx Group is an equal opportunity employer that employs individuals based on job-related qualifications regardless of race, religion, sex, national origin, age, disabilities, or any basis prohibited by law.