Administrative Assistant 3 - College of Engineering Dean's Office

Job Description

The University of Nevada, Reno is seeking a proactive and detail-oriented Administrative Assistant 3 for the College of Engineering Dean's Office.

This position does not provide layoff rights and is contingent upon funding. This position will be the welcoming face of the Dean’s Office, and this role offers a unique opportunity to work at the heart of the College, supporting essential operations and collaborating with students, faculty, and staff.

Responsibilities include but are not limited to :

First point of contact for the Dean’s Office, providing exceptional customer service to students, faculty, and visitors.

Manage travel requests, expense reports, and purchasing card verifications.

Keep the office running smoothly by maintaining supply inventory and handling purchases.

Submit work orders to ensure timely building maintenance and create a comfortable work environment.

Play a key role in organizing exciting college events, meetings, and special programs.

Assist with student employment contracts and provide overall support for daily office operations.

Take on a rewarding leadership role as the co-advisor to the Engineering Leadership Council, working with student club leaders to plan events, coordinate purchases, and promote student engagement.

The ideal candidate will be organized, efficient and eager to contribute to an academic setting.

PER EXECUTIVE ORDER 2024-006

ALL MINIMUM QUALIFICATIONS HAVE BEEN WAIVED FOR THIS POSITION UNTIL DECEMBER 31ST, 2024. Please refer to the link for more information : Incumbents possess a degree of knowledge and proficiency sufficient to perform advanced-level work and may provide work direction and training to others.

Required Qualifications

• Graduation from high school or equivalent education and three (3) years of progressively responsible relevant work experience which included experience in one or more of the following areas : maintenance of complex records and files;
• public / customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms;

and assisting staff and management with projects and activities; OR

One (1) year of experience as an Administrative Assistant II in Nevada State service; OR

An equivalent combination of education and experience as described above.

Schedule

The typical work schedule is Monday through Friday from 8 : 00 am to 5 : 00 pm; this is subject to change based on organizational needs.

Compensation Grade

Grade 27 (Entry, Step 01 $22.13 / hr Step 04 $25.00 / hr)

In classified service, salary is in Grade and Step. The Step is determined based on the Nevada Administrative Code. Salary placement above a Step 01 at initial appointment is determined based on the recruitment, the candidate’s qualifications, internal equity and budgets.

A request to accelerate salary must be approved by Human Resources and abide by the Nevada Administrative Code.

To view the classified compensation schedules, please visit : Classified Compensation. Select Salary schedule, PP01.

For more information, visit the Classified Salary Calculator

Perks of PERS

Classified Employees are enrolled in The Public Employees’ Retirement System of Nevada (PERS) upon hire. The PERS retirement plan is beyond compare.

Please visit the Benefit Estimator Retirement Calculator for more information.

I’m so thankful that I followed the path that lead me to a PERS retirement. I was able to retire at age 60 with a paycheck close to my full salary.

I watched the solid performance of PERS funds for 25 years. Even in times of a poor economy, PERS kept it together! I’m completely secure and confident that my retirement will always be there for me. Robin F.

Perks of Working at UNR

Health insurance options including dental and vision - Health Insurance

Life insurance, generous annual and sick leave - Classified Benefits

E. L. Wiegand Fitness Center offers annual or semester memberships and spouse / domestic partner membership options. E.L. Wiegand Fitness Center

Mountain EAP supports employees (and eligible dependents) through life's difficult moments. Mountain EAP is located in Reno and specializes in counseling and advising services for personal or interpersonal issues.

Several Diversity Committees and Affinity Groups focusing on campus-wide diversity initiatives to ensure we are working to create a diverse and welcoming campus climate. Diversity Groups

Staff Employees’ Council (SEC) represents all Classified employees. SEC holds monthly meetings to provide a forum for employees to participate. SEC

Classified Staff Grants-In-Aid Benefit

For more information about the Classified Staff Grant-In-Aid Benefit, please visit : Classified Staff Grant-In-Aid Benefit

Classified Employee Family Opportunity Program

Additionally, we offer a Classified Employee Family Opportunity Program for spouses, domestic partners, and dependents of classified employees (working at least a 50% full-time equivalent).

For more information, please visit : Classified Employee Family Opportunity Program

Department Information

The College of Engineering is guided by its vision to be a world-class institution for education, research and innovation that drives economic growth and social progress.

Located in northern Nevada, where technology, advanced manufacturing and renewable energy are among the key industries, the College of Engineering leads in advancement and innovation.

Our research faculty is supported by an Engineering Research Office that helped the college garner $33 million in research awards in CY 2023.

All faculty and staff are directed by the College of Engineering’s mission to provide students with a rigorous, hands-on education in engineering and computer science that prepares them to solve real-world problems.

For more information, please visit :

Exempt

Full-Time Equivalent

100.0%

Required Attachment(s)

Please note, once you submit your application the only attachment / s viewable to you will be the attachment / s to the resume / CV section of the application.

Any additional required attachment / s to the cover letter, references, additional documents sections of the application, will not be viewable to you after you submit your application.

All uploaded attachment / s will be on the application for the committee to review. To request updates to attachments, prior to review of applications, please contact the candidate helpdesk at .

Attach the following attachment(s) to your application

Resume / CV (required) List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.

Cover Letter (optional)

Contact Information for Three Supervisory References (required) Please make a note if you do not want your present employer contacted unless necessary to determine your qualifications for the position.

Transcripts (optional) If you have not graduated, please attach your transcripts to receive education credit for classes you have taken.

Credit is given for classes relevant to the position.

Veteran Interview Consideration (optional) To receive interview consideration for veterans and veterans with a service-connected disability, proof is required at the time of application.

Please attach proof electronically to your application under the Veteran Document(s) section. (Examples of acceptable documents include DD-214, disability letter from Veteran's Administration, etc).

This posting is open until filled

Qualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process.

Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made.

Posting Close Date

Note to Applicant

A background check will be conducted on the candidate(s) selected for hire.

HR will attempt to verify academic credentials upon receipt of hiring documents. If the academic credentials cannot be verified, HR will notify the faculty member that an official transcript of their highest degree must be submitted within thirty days of the faculty member’s first day of employment.

References will be contacted at the appropriate phase of the recruitment process.

Applicants hired on a federal contract may be subject to E-Verify.

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.

For positions that require driving, evidence of a valid driver's license will be required at the time of employment and as a condition of continued employment.

Schedules are subject to change based on organizational needs.

The University of Nevada, Reno is committed to providing a place of work and learning free of discrimination on the basis of a person’s age (40 or older), disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protected hairstyles such as natural hairstyles, afros, bantu knots, curls, braids, locks and twists), color, or religion (protected classes).

About Us

The University of Nevada, Reno is a leading American public research university committed to the promise of a future powered by knowledge.

Founded in 1874 as Nevada’s original land-grant university, the University serves 21,000 undergraduate and graduate students from all 50 states and 63 countries.

Classified by the Carnegie® Classification of Institutions of Higher Education as an R1 ( Very High Research ) university, it is also recognized in the Carnegie® Community Engagement classification.

The University is also ranked by U.S. News & World Report among the Best National Universities and Best National Public Universities.

It also ranks in the top tier of the WSJ / Times Higher Education World University Rankings and the New York Times’ Top Colleges for Economic Diversity.

Since 2009, nearly $1 billion has been has invested in advanced labs, facilities, and residence halls on the main campus.

The University is home to Nevada’s first medical school the University of Nevada, Reno School of Medicine and it delivers on its original land-grant mission with outreach across the state through the University of Nevada, Reno Extension, Nevada Agricultural Experiment Station, Nevada Bureau of Mines and Geology, Nevada Small Business Development Center, the Nevada Seismological Laboratory, and Wolf Pack Athletics.

The main campus is in Reno, Nevada, a burgeoning global technology hub with a vibrant midtown and downtown. Found where the high desert of the Great Basin meets the High Sierra and Lake Tahoe, the beautiful, 290-acre main campus is also a Nevada State Arboretum.

In recent years, the University has expanded to include two additional locations : the Redfield Campus in south Reno and the Wayne L.

Prim campus in Incline Village, which is the home of the University of Nevada, Reno at Lake Tahoe.

As part of the Nevada System of Higher Education comprised of two research universities, one state college, four community colleges and an environmental research institute the University is committed to developing strong partnerships with each of these institutions for the benefit of all Nevadans.

Through its commitment to high-impact education, world-improving research and creative activity, and outreach that’s transforming Nevada’s communities and businesses, the University continues its nearly 150-year tradition of benefitting our state, nation and world.

The University recognizes that diversity promotes excellence in education and research. The inclusive and engaged community on campus recognizes the added value that students, faculty, and staff from different backgrounds bring to the educational experience.

Today, the University delivers on its original land-grant mission of access to education and knowledge by investing in the academics, facilities, support, engagement and vibrant campus life that promote our diverse students’ cognitive growth and academic achievement all while remaining one of the best values in American higher education.

For more information, please visit the University’s website.

University of Nevada, Reno