Administrative Assistant - Residential Life

Administrative Assistant - Residential Life

About the Opportunity

JOB SUMMARY :

Submit your CV and any additional required information after you have read this description by clicking on the application button.

This individual provides administrative and organizational support to the Assistant Vice Chancellor-Engagement, The Senior Director of Residential Life, and the Senior Director of Engagement and Operations.

This individual must be comfortable dealing with a diverse client population that includes undergraduate and graduate students, their family members, as well as university administrators, the general public and capable of handling sensitive and confidential personnel / project-related information.

RESPONSIBILITIES INCLUDE :

• Manage the scheduling, preparation, logistics, and facilitation of special events / programs and meetings.
• Manage projects assigned by researching, planning, organizing, developing spreadsheets & presentations, and managing timelines around specific goals.
• Prepare monthly budget reconciliations; assist senior leadership with monitoring monthly balances and transfer of funds within the budgets for the department.
• Review purchases and reimbursement requests and ensure that they are completed accurately and within policy and that budget center information is correct.
• Assist with hiring part time people and work-study students, assist with work-study, graduate assistant, and part-time payroll.
• Coordinate correspondence to parents, staff and students as directed by senior leadership.
• Coordinate work schedules to ensure most complete coverage during business hours.

MINIMUM QUALIFICATIONS :

• Associate's Degree
• 1-3 years of previous office experience, including significant working knowledge and experience with computers
• Proficiency required in working with software programs including : Canva, Microsoft Office (Word, PowerPoint, Excel, 365), Adobe Acrobat, etc.
• Working knowledge of budget, accounting and fiscal policies and procedures required.
• Must demonstrate ability to discuss sensitive issues with a diverse population of members from the university community, including students, parents, faculty, and staff.
• The position is responsible for maintaining confidentiality

Position Type

General Administration

Additional Information

Northeastern University considers factors such as candidate work experience, education and skills when extending an offer.

Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation.

Visit https : / / hr.northeastern.edu / benefits / for more information.

Northeastern University is an equal opportunity employer, seeking to recruit and support a broadly diverse community of faculty and staff.

Northeastern values and celebrates diversity in all its forms and strives to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion.

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.

To learn more about Northeastern University's commitment and support of diversity and inclusion, please see www.northeastern.edu / diversity.

To apply, visit https : / / northeastern.wd1.myworkdayjobs.com / en-US / careers / job / Boston-MA-Main-Campus / Administrative-Assistant Residential-Life R127532

J-18808-Ljbffr