Legal Administrative Assistant, Medical Malpractice

Title : Legal Administrative Assistant, Medical Malpractice

Location : Raleigh, NC (hybrid)

Type : Direct Hire, Full-time

Compensation : $50,000-59,000 base + OT and bonus

Our client, a reputable regional law firm, is currently seeking a Legal Administrative Assistant with experience in medical malpractice or related area to join its office in Raleigh! In this role, you will work with attorneys and paralegals in all day-to-day work, including drafting legal documents, maintaining case files, performing legal research, and prepping for hearings, depositions, mediations, and trials.

Candidates should be experienced in the entire lifecycle of a case and running a case administratively from beginning to end.

This position is a full-time, direct hire position with the firm in its Raleigh location. While a hybrid work environment (3 days in, 2 days remote weekly) is possible, all new hires must be onsite 5x per week the first 90 days.

Responsibilities :

• Set up new files, including preparation of conflict worksheet (including review of new file contents for names and relationships of parties and communication with attorneys.
• Setup any templates for reports, answers and / or discovery in document management software.
• Maintain attorney client list, deadlines and calendar.
• General file maintenance and management, with focus on creating systems to help identify location of documents and what documents have been received and / or produced.
• File general correspondence, e-mails and / or other legal documents in document management software.
• Prepare and edit general correspondence, pleadings and / or discovery from attorney dictation, with same day turnaround time.
• Draft form or enclosure letters to court personnel, opposing counsel, employer, etc.
• Related copying, scanning, faxing, etc.
• Field and handle phone calls that may come in for attorney in attorney’s absence.
• Review and process incoming and outgoing mail; scan and save to document management software.
• Possible scheduling of meetings, hearings, depositions, mediations, etc., and calendar same.
• Prepare and update indices of pleadings, discovery, and other file materials (including medical records if not preparing chronology).
• Draft, process and / or maintain Medical Records requests.
• Request checks for any filing fees or other court expenses. Process vendor invoices.
• Request court reporters and reserve conference rooms for depositions, mediations, etc. as needed.
• Prepare closed files, including offsite storage and / or shredding; coordinate with the Finance Department to close in our system and final bill;

close matters in docketing system.

• Prepare expense reimbursements.
• Back up other Legal Administrative Assistant(s) as requested or assigned.

Qualifications :

• Bachelor's or Associate Degree, or 5+ years of experience as a legal support professional.
• Experience in Medical Malpractice is preferable, but will all consider candidates with any type of insurance defense background.
• Experience running a case administratively from beginning to end.
• Proficiency with Microsoft Office Suite, including Microsoft Word
• Knowledge of document management, billing, docketing, and e-discovery legal software.
• Excellent client service and interpersonal skills with the ability to interact well with and respond to the needs of all levels of individuals.
• Ability to communicate clearly and concisely in oral and written form.
• Highly organized with attention to details, including the ability to own and prioritize all aspects of the position and meet deadlines in a dynamic, fast-paced environment.
• Effectively manage and maintain confidential information.
• Self-starter with the ability to work independently, or as part of a team, using initiative in all aspects of assignments.
• Ability to read and absorb complex information quickly and accurately.
• Ability to provide paralegal and / or administrative support for two or more attorneys.
3 days ago