Description
Under the general direction of the Associate Vice President for Finance & Administration & Controller, the Director of Procurement is responsible for establishing, managing and approving all aspects of purchasing and accounts payable for the College, including vendor management, request for proposal and bid process, purchase order process, Purchasing Card program, check requests, travel and expense management and non-employee insurance.
Responsibilities
Serve as key resource to the College community in regards to purchasing-related issues, vendor selection and competitive bidding process.
Develop and implement College best practices for competitive bidding.
Work strategically with deparments to assess purchaser’s needs, manage RFP’s, analyze bids, and provide recommendations aligned with the College’s mission and priorities.
Manage College non-employee insurance, including liability, property and Student Health insurance.
Maintain broker relationship, reviews contracts for insurance requirements, completes renewal applications, serves as primary contact for non-employee insurance claims.
Serve as first point of contact for risk management questions and concerns.
Develop, implement, provide training, and monitor adherence to procurement policies and procedures to ensure compliance with federal, state and local regulations, and College best practices.
Participate in College’s contract review and approval process. Review complex legal documents and contracts related to purchasing for accuracy, completeness, and compliance with federal, state and local regulations, and College’s policies and procedures. Manage College leases.
Manage vendor relations, including negotiation of terms, and managing campus-wide contracts for office supplies and other college-wide purchases.
Participate in higher education purchasing groups to maximize savings through join purchasing contracts. Evaluate existing and potential vendor relationships for potential savings.
Oversee the College’s eProcurement, Purchasing Card, and Travel and Expense systems, including training users and approvers.
Oversee the procurement office and staff. Ensure timely processing of purchase orders, check requests and travel and expense reports.
Oversee check run process. Oversee and files IRS Form 1099 and related state reporting. Identify operational efficiencies and current available technology in order to streamline
Qualifications
Bachelor’s degree required in accounting, finance, management or similar field with 5-8 years of directly related experience.
Supervising experience required.
Knowledge, Skills & Abilities
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