Events & Team Coordinator

JOB DESCRIPTION

Let your career thrive with Volt

Volt is hiring for an Events & Team Coordinator in Burbank, CA.

Reduce your commute (hybrid contract, Monday-Thursday on-site, Friday remote)

As an Events & Team Coordinator you will :

Team Coordination :

1. Provide comprehensive coordination and administrative services for the

team, which is comprised of a physical lab as well as a set of

related innovation project workstreams :

a. Manage and coordinate internal meetings, and external meetings with key

stakeholders such as Studio Executives and Innovation Partners, with

efficiency and tact, where required by leads.

b. Create agenda and take notes for weekly Studio meetings,

capturing team feedback, and monitoring action items and completion

of tasks.

c. Help manage meeting organization and coordination of cadence of

Partner Meetings with the Business Development team.

2. Organize and execute purchasing via internal PO and expense

system, encompassing new hardware, lab supplies, and craft service,

including accurate and timely tracking of all ETAs for deliveries and maintaining

ongoing expenses and budget for recurring items.

a. Timely and efficient ordering of equipment / software related to all

initiatives.

3. Manage email account, interfacing with all levels of the company

with an 4 hour or less response time expectation, and zero unanswered

emails at the end of each business day, escalating any issues or questions to

the Snr Manager, Portfolio & Spaces as necessary.

4. Manage calendaring, including interfacing with high-level executives and

working with Snr Manager, Portfolio & Spaces for any competing priorities,

and gauging co-utilization of the site as well as communicate the daily

schedule to the team to ensure all appointments are appropriately staffed.

5. Manage team travel, and travel-related documentation and cataloging.

This is a full-time 24-month hybrid contract opportunity.

The ideal candidate must have :

• 5 years previous Admin experience with Keynote, AirTable, Excel, Google Workspace, MS-Office, Adobe or photoshop
• Email account management
• Manage calendaring
• Manage team travel
• Organize and execute purchasing
• Create agenda

Pay Rate : $32.00-$36.00 / hr D.O.E.

Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc.

Qualified candidates should APPLY NOW for immediate consideration! Please hit APPLY to provide the required information, and we will be back in touch as soon as possible.

Benefits : Volt offers benefits (based on eligibility) that include the following : health, dental, vision, term life, short term disability, AD&D, 401(k), Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP).

How we invest in you

With Volt, you gain more than a job. We also have you covered with benefits, perks, training and more.

Right-fit Roles

Your skills, your schedule, your goals.

Our recruiters know how to find your perfect job.

Benefits

Medical, dental and vision are just the beginning! Ask our team for the full list of perks and benefits.