Administrative Assistant

Administrative Assistant

AllianceBernstein is seeking an Administrative Assistant to support our investment professionals. The ideal candidate will have experience supporting senior investment professionals in a demanding and time-constrained environment. This role requires a resourceful individual capable of managing core administrative tasks efficiently, including calendar management, meeting coordination, travel arrangements, and prioritizing requests from multiple sources.

We are seeking to recruit an Administrative Assistant to join the Arya team in New York to support a team of approximately 15 investment professionals (Head of Arya, Portfolio Managers and Research Analysts).

• Liaise with internal business units and external parties
• Handle logistics, coordination, and management of on-site meetings
• Assist with conference registration and meeting logistics
• Coordinate domestic and international travel for conferences and client meetings, including car services, hotel arrangements, and flights
• Assist with staff onboarding and offboarding equipment setup and system access
• Proactively manage calendars
• Manage general administrative needs and follow up until completed successfully and in a timely manner
• Maintain familiarity with all technology, compliance, travel, and expenses policy updates required to provide support to the team
• Maintain confidentiality of information

Ideal candidate has experience working in a fast-paced environment with many moving parts and has a no task too big or too small mentality. Must be enthusiastic, hardworking, and work well with others, self-assured, highly composed, extraordinarily proactive, resourceful, detail-sensitive, and articulate individual. Experience in financial services preferred. Willing and able to learn and fully understand how and why tasks satisfy business needs. Proficient in the Concur platform for travel booking. 3-5 years administrative support experience. Proficiency in Microsoft Office : Outlook, PowerPoint, Excel, Word, OneNote. Strong written and verbal communication skills. High attention to detail. Highly organized and strong time management skills. Proactive team player with the ability to handle multiple tasks simultaneously. Undergraduate degree.

We are a leading global investment management firm offering high-quality research and diversified investment services to institutional clients, retail investors, and private-wealth clients in major markets around the globe. With over 4,000 employees across 57 locations operating in 26 countries and jurisdictions, our ambition is simple : to be the most trusted investment firm in the world. We realize that it's our people who give us a competitive advantage and drive success in the market, and our goal is to create an inclusive culture that rewards hard work.

Our culture of intellectual curiosity and collaboration creates an environment where you can thrive and do your best work. Whether you're producing thought-provoking research, identifying compelling investment opportunities, infusing new technologies into our business or providing thoughtful advice to our clients, we are fully invested in you. If you're ready to challenge your limits and empower your career, join us!