Budget Specialist- Learning Support

Definition

This is a technical position that involves the application of procedures to an assigned area of the Department of Budget and Grants Management as well as Learning Support, and requires a general understanding of accounting and budgeting practices.

An employee in this class is principally responsible for ensuring compliance with the division’s payment and reimbursement policies.

Supervision

Work is performed under the general supervision of the Executive Director of Learning Support. After initial training, incumbents work independently, without detailed instructions, use independent judgment and initiative resolving problems and questions in their area(s) of expertise.

New or unusual problems are to be fully researched and with their supervisor for guidance.

Distinguishing Characteristic

This position is an advanced class in the budget series, as differentiated from the entry level (account clerk), the intermediate level (budget technician), and the professional level (budget analyst).

Incumbents use specialized technical and analytical skills to complete assigned work.

Essential Functions :

• Processes budget transfers in the Virginia Department of Education OMEGA system and in Norfolk Public Schools’ MUNIS financial system.
• Assists with position control management including updating position allocations in the system.
• Oversees the annual collection, tabulation of data, and reporting of Impact Aid program.
• Facilitates training to all end users on the district’s budget module.
• Provides guidance and training to schools and departments concerning budget policies, procedures, and controls.
• Provides quality customer service in assisting end users.
• Perform other duties as assigned.

Required Knowledge, Skill and Ability

• Must have excellent computer skills.
• Must have ability to work under minimal supervision and handle multiple assignments.
• Must have ability to exercise professional judgement.
• Must possess excellent organizational skills and the ability to handle details accurately.
• Must have ability to work effectively and maintain composure under pressure of short deadlines.
• Proficient in documentation management, electronic and paper-based.
• Must possess the ability to establish and maintain effective working relationships.
• Must have excellent oral and written communication skills.

Minimum Education, experience and training requirements :

Graduation from high school or completion of a GED, considerable experience in performing technical accounting and budgeting work that involves account maintenance and financial reporting;

or any combination of education and experience that provided the above noted knowledge, skill and ability.

License

None

Physical Attributes

The work requires sitting for extended periods at a computer workstation, lifting ledgers, record book, and binders and other associated activities with an office environment.

Hazards

Work involves exposure to normal, everyday risks.

Unusual Demands

Work is performed in an office subject to deadlines, some noise and frequent interruptions.