Administrative Assistant for IPE-LRC

Position Summary Information

Summary The administrative assistant provides support to the College of Nursing and the IPE-LRC department. Assists with the coordination and implementation of events.

Serves as digital content manager and creates communication graphics. Essential Duties and Responsibilities

• Provides administrative support for the IPE-LRC Department Chair, College of Nursing, and other health related programs participating in IPE on campus.
• Serves as a point of contact for departmental communication and provides assistance.
• Manages social media platforms, creates digital content, social media and print graphics.
• Coordinates large scale educational events and tours for the department.
• Assists in planning, organizing, and coordinating educational learning activities and community engagement.
• Develops and oversees all departmental master calendars.
• Coordinates standardized patient program schedules and training.
• Hires, supervises, and maintains timecards for IPE-LRC student workers.
• Other duties as assigned.

Supervisory Responsibilities This position could be responsible for assigning work and / or giving direction to office staff and Student Workers, in order to complete work assignments.

Other Knowledge Skills and Abilities To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

The requirements listed below are representative of the knowledge, skill, and / or ability required.

• Demonstrated ability and willingness to live and uphold the University’s Christ-centered mission and values.
• Skill in the use of personal computers and related software applications.
• A thorough knowledge of Business English and arithmetic; general office methods, procedures, and practices.
• Ability to plan, develop, and coordinate multiple projects.
• Ability to read and write at a level appropriate to the duties of the position.
• Ability to gather data, compile information, and prepare reports.
• Ability to design and create graphics for social media.
• Ability to maintain and operate social media accounts.
• Strong organizational skills and detailed oriented.
• Ability to maintain confidentiality.
• Ability to interpret, adapt, and apply guidelines and procedures.
• Strong interpersonal and communication skills and the ability to work effectively with a diverse faculty, staff, and student body.
• Ability to make administrative / procedural decisions and judgments.
• Ability to create, compose, and edit written materials.
• Ability to generate content / graphics that enhance the CON website, CON newsletter, and CON social media presence.
• Excellent telephone courtesy knowledge and experience.
• Ability to develop and maintain recordkeeping systems and procedures.
• Ability to resolve customer complaints and concerns.
• Ability to coordinate and organize meetings and / or special events.

PHYSICAL DEMANDS : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job the employee is regularly required to stand; walk; sit; and requires sufficient hand, arm, and finger dexterity to operate a computer keyboard or other office equipment.

Requires visual acuity to read words and numbers and speaking and hearing ability sufficient to communicate in person or over the phone.

The employee must occasionally lift and / or move up to 15 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT : The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

The noise level in the work environment is usually moderate. Work normally performed in a typical interior / office work environment, with minimal exposure to health or safety hazards.

Education and / or Experience Bachelor’s degree from four-year college or university; or one to two years related experience and / or training;

or equivalent combination of education and experience.