Executive Assistant

Job Description

Job Description

Family owned Consruction company

Reports to Project Administration Manager

• Responsible for assisting several Project Managers
• Knowledge and Experience :
• Construction background 3 to 5 years’ experience working as a project assistant in the construction field.
• Microsoft Office 2010 advanced level
• Word must know how to work with tables, graphs, reformat documents, insert headers and footers, and insert file name and path.
• Excel must know how to create spreadsheets with simple formulas
• Outlook must be able to work with multiple calendars, schedule appointments
• Be able to type business letters, memos, etc. with proper format and grammar.
• Professional demeanor, ability to converse with clients and customers.
• Ability to meet deadlines efficiently and calmly.
• Ability to multi-task.

Key Tasks and Responsibilities :

• Screen calls as necessary.
• Keep calendars up to date and make appointments as needed.
• Setup conference room for meetings; greet clients.
• Open mail.
• Print plans as needed.
• Make travel arrangements as needed.
• File and archive all correspondence and Project Manager Job Books.
• Keep Project Managers’ offices / desks neat and organized.
• Assist Project Managers by preparing all necessary back up relating to change requests, change orders and cost estimates.
• Type and process Cost Estimates. Keep Cost Estimate books up to date.
• Distribute contract documents to subcontractors, including drawings, specifications, and general conditions. Include any accepted alternates or addendums with documents.
• Schedule all required construction meetings with required personnel, subcontractors, architects and owners.
• Type meeting minutes using Project Manager’s notes and distribute in a timely fashion.
• Prepare correspondence for Owner, Architect, Engineers, Subcontractors, Suppliers, etc. Examples of referenced correspondence include, but not confined to the following items : Schedule of Values (SOV), project schedule, memos, and request for information (RFI), transmittals, submittals, commencement, delay and substantial completion letters.
• Daily communication with Project Managers to manage and prioritize tasks.

Company Description

Whether you are looking to get a new job, move up the corporate ladder, re-enter the workforce, get more experience, or just gain more control over your schedule, Staffing Network & Quality Placement Authority can help you locate the position that best matches your skills and interests.

Company Description

Whether you are looking to get a new job, move up the corporate ladder, re-enter the workforce, get more experience, or just gain more control over your schedule, Staffing Network & Quality Placement Authority can help you locate the position that best matches your skills and interests.